How to Organize Files in SharePoint | Find Files Quickly with SharePoint Document Storage Lists

SharePoint doesn't just replicate your organization’s old server, it provides an opportunity to restructure how your company stores and organizes documents. With intentional planning, you can set up your SharePoint experience proactively to make file storage cleaner, easier to navigate, and more secure.

During this session with Mytech Partners, explore the fundamental differences between SharePoint and traditional file servers. You'll also learn to:

-How to organize files and structure your SharePoint document library
-Build and organize an intuitive file structure in SharePoint to amplify your organization’s work
-Filter to search an entire file library quickly and easily
-Use metadata to avoid endless redundant subfolders

Additional Resources:

[CharliewatII]

Based on the tens of thousands of videos over multiple years of people trying to explain Teams vs Shareponit features, should be a sign to Microsoft.

[brandonzumwalt]

Very well done Nate, thanks for your work.

[slashfear]

very very very very great information. So well organized and unique to what is typically available. Thank you.

[alekseykasatkin]

Just Crazy Awesome Content! So clearly put out and explained.

[bjornholmgren]

Thanks for sharing. It's hard to rethink and think out of the box, when working with files and folder structures for decades.

[AFCToolCompany]

excellent presentation and I like the way you explain it all !

[benjenkins]

Good video. Thanks for sharing. And, Traction is a great book!

[csatola]

Great video. Thanks for publishing it! It gave me some ideas as we consider rolling out SharePoint document libraries.

[fbifido]

What if our users never ever use any of Microsoft web apps. only the desktop apps?

[TimSmith]

That is really helpful, many thanks for sharing

[mikewashington]

How would you perform a free form search of pdf, word, or text files to find a particular string? Thanks 😊

[NancyYoung-sxmf]

Can different columns be assigned to multiple folders under 1 main folder in a document library?

[JessieS]

Possibility to upload this in 1080? Really tough to see. Thanks!

[lgarvey]

We have document libraries and want to track usage but I was told that you can't get usage data with the document ID user downloaded. I find that very odd. They are telling is to join on file name. If the file changes, all the historical data means nothing. CAN you get the document ID into the usage data? I want to know when they downloaded the documents

[JohnQ]

My columns added are not showing up in the Filter button, what may cause?

[carlosg]

Great information! What happens with company template when the owner of the sharepoint site leave the company?

[esthercraft]

What is simple way for MS Teams Owner set up this views to find similair documents from multiple Document Libraries under the same MS Teams Sharepoint. Eg; Reports which is kept in different Document Libraries, as seperate document libraries for different department and each of them has their own reports. I want to pull out all files tag reports across the multiple Document Libraries under same MS Teams Sharepoint

[frankturner]

Wow! I have been intrenched in learning how to use SharePoint for my small company and although I learn something from each tutorial I review, yours finally made some sense to me. I was able to set up a test document library. We are a 3rd party management company that manages Senior Living Communities. And we have sets of docs (P&P, Forms, Best Practices, Agreements, HR, etc...for our core company but customizable to each client to recognize and acknowledge their differences. Your video was so helpful...thank you. I sat tonight and actually set up some documents with the metadata system and it makes so much sense. Do you folks offer any consulting outside of your region? We would certainly be interested in getting some guidance from you to avoid the bumps I am sure we will run into that you have already faced and resolved.

I need to learn more about permissions?

Either way, I am grateful that I found your video. Thank you.

[dianewinter]

I have employee folders and subfolders for specific documents to be placed. I also have some documents that don’t need a sub folder at this time. How can I make those documents be at the top

[rickballard]

What is your suggestion for uploading folders that are up to 2GB in size?