How to Reduce Your PowerPoint File Size Way Down

To reduce the PowerPoint file size, you have several options. First, you can compress pictures in the deck. With an image selected, go to the Picture Format tab on PowerPoint’s ribbon. Choose Compress Pictures, and from the menu, you can choose to compress some or all pictures in the file.

Instead of embedding videos, try linking to them. Simply add a URL to your online video link by using the Insert / Link menu.

Similarly, it’s best to use the Insert tab to add images using Pictures / Picture from the File menu. Dragging and dropping images may be faster, but it won’t compress large image files like the Insert menu will.

You can also explore the Save options and choose to embed fonts, helping to reduce PPT file size. Plus, it helps to insert charts as images, rather than linking them back to Excel.

All done? On the Save As menu, choose PDF format. It’s easier to share, and it reduces your PPT file size.

As you can see, it’s easy to reduce PowerPoint file size by following a few quick steps like linking to videos, compressing pictures, and using the Insert tab to add content.

Download the resources featured in this video:

Jump to your favorite part of the video:

0:00 Introduction
0:31 Compress selected pictures
0:53 Compress all pictures
1:03 Reduce the size by managing videos
1:25 Reduce the size of images
1:53 More ways to reduce the file size
3:40 Conclusion

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[sbui]

For anyone who cant seem to find the Compress Picture option, make sure your window is large enough. Sometimes you wont see certain tool icons unless your screen is wide enough.

[Parula]

What can you do when NONE of these techniques work? I've set the default image resolution at 150ppi but still come out with an enormous file size. I do all photo editing except cropping in another program prior to inserting the photo into PP because I know from sad experience that editing photos using PP's editing functions can add whopping amounts to the file size. Compressing and removing all cropped out areas of all photos makes no difference whatsoever. I run into this issue periodically and randomly with PP presentations, BTW. Other times I have no issue following the exact same procedures. I would LOVE to have a real workaround for this problem, it's beyond frustrating.

[GrGal]

It seems great, thank you, but if I do all those cuttings it results in a much less impressive presentation I guess, I don’t want to present pixels…

[nancypatel]

If you compress pictures, will it reduce the quality of your image when you present them? Will they appear blurry during a presentation?

[SupernovaSites]

I have Microsoft Word for Mac and I literally have NONE of these options :'(. I'm also have a Envato membership.

[BamBam-vpgl]

The first one doesn't exist in powerpoint and I have the upgraded version