Write Professional Emails in English | Step-by-Step

For stress-free, worry-free emails in English, here are 7 tips plus common sentence starters you can use now to write professional emails in English, step-by-step.

Why are professional emails different and why should you be more careful when writing them?

A professional email in English should be:

- Clear
- Concise
- Polite
- Productive

Your professional emails should be easy to read and they should get the job done whether it's to inform, request, propose, and so on.

Unlike emails to friends and family, there are specific standards for a professional email in English when writing to

- your English-speaking boss about a situation a work
- a new international client who you want to impress
- a colleague in another country
- your professor
- a Human Resources Manager about a new job opportunity in an English-speaking company
- an employer about a job interview

The emails you send represent you. What you say and how you write gives an impression of you.

With a professional email style, you will communicate with others effectively. And that's what this Confident English lesson will help you do with 7 simple tips plus sentence starters for common emails in English.

#SpeakConfidentEnglish #professionalenglish #emailsinenglish

Chapters:

00:00 - Intro to professional emails in English
01:30 - What professional emails in English should be
02:42 - Tip 1: Clear subject lines with examples
04:40 - Tip 2: Use greetings - always
07:19 - Tip 3: Follow the KISS principle with examples
09:44 - Tip 4: Make your request/purpose clear with sentence starters
13:45 - Tip 5: Use an appropriate closing
14:27 - Tip 6: Review and edit
15:34 - Tip 7: What to include in your signature

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__________________________________________________________________

Hi, I’m Annemarie — an English teacher whose expertise is in spoken communication, confidence-building, and fluency. Everything I do at Speak Confident English is designed to help you get the confidence you want for your life and work in English. On my YouTube channel, I share weekly lessons with strategies, skills, and resources to help you:

● Have English conversations that are fun
● Communicate clearly without getting stuck
● Interview and get the job you want
● Share your opinions in a business meeting
● Make friends easily and start a conversation with anyone in English
● Go to the grocery store, order a coffee, and live in English, without stress
● Feel comfortable and confident with your voice in English

Thank you for watching my videos and trusting me to support you on your English confidence journey.

__________________________________________________________________

★ CONNECT WITH ME:

[LondonGal]

Thank you for all the tips and examples. I like the idea of entering my subject after I have created my email to make sure it is specific enough. I’m struggling between the part of the greeting and getting to my purpose, regarding openers such as “I hope you had a nice weekend, etc.” What is the rule there? Thank you in advance, especially for the effort you put in creating the full lesson on the webpage in detail. Wow!

[jennygilmore]

My best English Proficiency teacher. I learned a lot from your online class. Without you, I won't be promoted to Assistant Manager at our company. More lessons, please.

[rochacuffee]

Thank you for sharing how to write a professional email, I am starting a new job and I am not very knowledgeable about the technology of today, I am a senior citizen and trying to upgrade my technology for my work ethic. I need to learn as much as possible about all emails if you can share as many lessons I would appreciate it, Thank you so very much

[kleffner]

She’s great!
Her pronunciation is perfect.
Wonderful teacher

[mayaestibal]

Thank you for the tip. Truthfully speaking I'm not good in English even writing as well but I'm trying my best to do well.

[sitotagirma]

Oh, Dear. This is the best email tutorial that I have ever listened to regarding email writing. Thank you.

[lakshmidvs]

Dear Teacher,
Thank you so much for wonderful classes, please keep sharing the knowledge.

[MP-ujxh]

I'm about to join one company by this late Feb 23, and my job is something a customer contact center which I need to prepare myself for professional email writing. I find your channel is superb and very useful I will keep learning tips from you. Thank you very much.

[MYTHOMINHTRAN]

Dear teacher Annmarie,
Your lessons have taken away half of the time I suppose to spend on Mandarin (Chinese) lessons; but I really appreciate your teaching which its I have something to keep me busy in the day of a retiree!
I can't wait to learn another lesson after my cup of coffee in the next morning.
I wish you all the best.

Cheerios,
XYZ

[CeciliaFoxyIsBeautiful]

You are one of the best English teachers on YouTube, Thank you.

[onalennadiphakedi]

Thank you so much Annamarie, I’m watching your lessons to be a better receptionist

[tatianakorinkova]

I really appreciate you teaching me how to write professional emails in English. You are my mentor and guide. 🥰
Thank you for everything you do for us! 🙌
I wish you a joyous and blessed Thanksgiving, Dear Annemarie!!!🦃

[Tessa-Morgan]

You are one of the best english teacher on youtube, thank you mam!

[MonicaYennupiniSuuk]

This is very helpful and I would like to follow you for more English lessons. Thank you 🙏

[franciscoviana]

Ah my dear teacher, good morning from Brazil! It's really an undoubtedly great, great class and I would like to thank you for the marvellous classes you've been streaming for us. You're are not just an English teacher, but also a person who is helping so many students that for some reasons wouldn't have chance to improve their English because couldn't afford to pay an English course like yours. May God bless you and family now and then. Many thanks!

[mohidubale]

Hello I'm from an Ethiopia. I learned alot from your you tube channels thank you so much about your presentation time❤❤❤❤🇪🇹🇪🇹

[waynezahra]

Hey, you're amazing but I'm not actually sure if you know that or not?

Just a little about myself, I intend to disagree with a lot of people. Don't get me wrong, I am not looking for a verbal or even a physical fight with people as they are wrong in what they are saying. If you're going to teach or show someone something it needs to be clear and to the point.

I am watching your video and nodding my head as I'm agreeing with everything you're saying, it's not often I say that about people. Thank you kindly for this video. Believe me, your time hasn't gone unnoticed. I've subscribed to your channel. Thank you from the bottom of my heart. You're a star. ⭐

[jnvrflrs]

i love your intro.. this is happening to me, im always hesitating if i should click the send button or not because im not confident in my grammars

[maddy]

Thank you for the lesson it surely help me to start improving my english and communication

[abdihakinmahamud]

Thank you so much! This is one of lessons that I got from YouTube