How I Organize My Google Calendar | The Best Time Blocking App for Scheduling + Productivity

Google calendar is my go-to calendar app—not just for appointments and events, but also to time block my to-do list! Learn how to maximize your peak energy hours and create a calm color-coded calendar you’re excited to check every day.

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00:00 Intro
00:53 What is Time Blocking?
02:10 Why I Use Google Calendar
03:12 Multiple Calendars for Productivity
04:06 Add Custom Colors
04:45 All of My Google Calendars Explained
08:11 Create Your Ideal Week (Then Add Layers!)
08:51 Add a Recurring Calendar Block
10:03 Different Calendar Views
10:38 An Important Reminder!
11:44 My Best Tip for Time Blocking
12:18 Conclusion

➕➕➕ ABOUT ME ➕➕➕

Hi! I’m Kalyn. I provide systems and frameworks for high-achieving productivity nerds who want to do it all, with simple reminders that it's okay not to. I'm a Type-A planner who spends her free time hiking, reading, and reorganizing my Notion dashboards. I also live and travel full-time in an RV!

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[silleecat]

If someone is averse to using Google calendar or other apps, here’s an alternative. My first life coach 15 years ago (before all these cool apps existed) had given me an excel sheet with time blocks that were color coded for each task group: work, personal time off, self-care, appointments, and family/social. It was so effective for my life and productivity! You can do this too. Create the first column and enter the hours going down from when you start your day and go to bed. Then across the top add the days of the week. Finally create your time blocks similar to what it would look like in this tutorial the colored blocks of time and there you have it! Another way to manage your schedule which can be changed at anytime if you don’t like it or doesn’t fit your needs. Don’t forget to print it out and tape it up somewhere so you see it every day to remind you of what you’re working towards. 😊
For me, I love this new system to manage my busy single mom schedule while building a new business, and I’m excited to move over from using an excel sheet to using Google calendar. Thanks for this awesome tutorial! 😅

[NYC_CuriousG]

Finally a time blocking system made simple. Of all the videos I’ve watched, I can see myself using yours. Subscribed and thank you!

[wallsofgab]

This is the best explanation of a time blocking system I've seen on youtube. I'm disabled, and the concept of time is hard for me. It's even harder for me to focus and stay consistent with most planners, even physical ones. Thank you for making this easy for my frazzled brain!

[Momrbdl]

Great tip about how to find the codes for the colors. I will definitely be using that hint.

[jfpdc]

Time Blocking is the best! I use this method with my Morgen Calendar to stay oh-so-organized! Thank you for such a great explanation. All The Best!

[tammara]

First time taking a go at color-coded calendar and time blocking. I look forward to getting organized and a place of calm.

[garethellison]

This was incredibly helpful and very well structured video. 🙏🏻

[heatherbates]

ADHD. Searching for planner that fits. I’ve been looking at physical paper ones. I already use Google Calendar but only in month view and don’t time block. I’m going to try it. Thanks for the info.

[angiesolorio]

Thank you so much for this video. I’m working with a coach that uses time blocking and she’s had a great explanation. However, I just needed a little more help and this was definitely a great video for me to watch. This is my first time to tackle time blocking and I’m very excited.

[debt]

Great ideas and pointers. I use several Google calendars a little differently, this logic will help me, for sure. Thanks.

[thaisgosti]

I also have potato days and I love them.

[Kimdobsonrealtor]

Time blocking does make me anxious. I am going to try it and hope to overcome my anxiety

[boots]

I'm going to try this for work tasks. Normally, I keep it in my head what batch of work I'm doing on specific hours but often get tunnel vision and lose track of time.

[kisha_mt]

This is very helpful, I will try to learn time blocking. Thank you for this video

[lofivibesinspace]

Thanks so much! I'm going to try it this week, I'm working on it right now.

[BigDogMom]

Terrific video! Thank you! I have tried time blocking in the past with Google Calendar. I stuck with it for several weeks with notifications 15 minutes before the next block was to start. I really liked the schedule and routine, but I didn’t set up my calendar correctly. Everything was set up as an event, .. not as a new calendar like I see you doing. I’m going to try this! Do you set up notifications to stay on track or just print the calendar at the beginning of the week. I purchased a Deep Work paper planner too for time blocking… perhaps there’s a way to make both work for me?

[brandiknight]

Great video. This is my first time blocking virtually. How did you add the icons to your calendar titles?

[Kosuy]

What type of color palette are you using. It looks amazing

[Affirmation]

Your notion dashboard is beautiful! Do you have a free template?

[candiceseretin]

I have been using Outlook calendar but would love to be able to organise my calendar like this, perhaps I should move it into Google calendar. What is your view on this?