How to Automate Trello with Butler! (5 Workflow Examples)

Automating tasks in Trello has never been easier! The Butler for Trello power-up allows you to create rules, scheduled commands, and custom buttons to enhance your workflows.

In this video, Scott Friesen shows you 5 different ways to use Butler for Trello. From automatically adding checklists and comments, to archiving cards on a regular schedule, you’ll be amazed how this power-up can improve your project management.

0:57 Setting card defaults
4:27 Reacting to other actions
7:47 Cleanup routines
9:22 Schedule due date actions
11:25 Process automation

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Let's Connect!

Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.

[Simpletivity]

⚙️ How are you going to use Butler?

And to learn more visit: ButlerForTrello.com

[AddlerMartin]

Old-school type of video. Goes straight to what matters. Very nice!

[BeyondBorders]

This is a great topic to cover. Please post more like this in the future. Excellent!!!

[kay]

Very powerful and great delivery. I will be adding this power-up real soon

[ivvie]

I'm adding Butler right now! Thanks for explaining it <3

[ericamartin]

Thanks for this awesome video. One thing you might want to add is that the schedule feature is only available if you upgrade to at least a Trello Gold account.

[jordonschwann]

Thank you Organization God. You saved my life.
























p.s.
Loving the monthly sock subscription btw

[sohaibali]

Thanks, I will get my hands on to Butler

[barneroxettecarpio]

Thank you! helped me sooo mucch!! <3

[mateusmx]

THANK I WAS ALMOST GIVING UP WITH TRELLO AND GOING TO ASANA OR NOTION

[sharuloveshats]

This video was really useful for a novice like me. Do you have any tips on whether it is best to make each team member for the same project a separate board? Since each of their task lists are quite involved? And if so can I as the project manager have a way of overseeing all the 'boards' aka team members at a glance? Please advise or point me in the direction of a similar set up/template/video blog. Thanks again :)

[BenjaminLStewart]

Thanks for this video. Do you know of a rule that automatically assigns a certain time of day to any card with an assigned due date? I would like to automatically assign "11:55 PM" to any card with a due date.

[stan-]

Awesome video again, thanks !
Is there a way to synchronize cards between personal a team boards ? Like when when task is moved to "completed" on personal, it will be the same on team.

[sarahkottke]

Can you move empty lists to the right automatically?

[jonuy]

I have applied butler automation to our board with rules, board buttons and card buttons. Right about the time we implemented it, Trello mobile doesn't automatically sync anymore and would have to click the sync button manually. Setting for auto sync is also turned on. Is that normal to have to do it manually or is there some settings that needs to be changed in trello mobile?

[sarafeijoo]

Hi Simpletivity! 
Thank you so much for your Trello videos. They have been really useful. 
However, I can't find the Butler power-up. I don't know if it is because I have the latest version. Do you know a similar Power-up app?

[loliradotopper]

when an item is added to checklist "Task Lists" by anyone, convert the item to a linked card, set custom field "Project Name" to "{triggercardname}", and move the card to the top of list "Todo Lists"

[justsoho]

Hello everyone. How do I make a card move to another list after a specified time ??

[jenimiss]

Can we add a trigger to create a “list” with a particular header say for example “w/c 8 July”?

[laurabennett]

how do you create this rule trigger "when a card without custom fields "**Deliverable" - i can't see this from the custom triggers that are presented to me