Learn to Track and Process Expense Reimbursements in QuickBooks Enterprise

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Call brief
Kathryn from Fourlane discussed the importance of having a well-defined expense reimbursement policy and demonstrated how QuickBooks Enterprise can streamline the process, including features like the Document Center, mobile app, and integration with payroll systems. The presenter highlighted various methods for handling expense reimbursements, such as using a liability account, multiple payroll items, or processing reimbursements directly through accounts payable, emphasizing the need for accurate financial reporting and compliance with tax regulations.

Key points
1. Expense reimbursements occur when employees pay for business-related expenses out of pocket and need to be reimbursed.
2. Companies should have an expense reimbursement policy in place to outline acceptable expenses, required documentation, and the reimbursement process.
3. QuickBooks Enterprise has a Document Center to upload receipts and expense reports, either from a computer or the mobile app.
4. The chart of accounts should have specific expense accounts to categorize reimbursed expenses (e.g., meals, travel, supplies).
5. Reimbursements can be processed via a check, accounts payable bill, or through payroll as an addition.
6. For payroll, custom payroll items can be set up to track reimbursements and map to the correct expense accounts.
7. An alternative method is to use a liability account to accrue reimbursements, then pay them out through payroll.
8. Proper setup and documentation are crucial to accurately record reimbursed expenses in the financial statements.
9. Reimbursement policies and processes should be designed to be as easy as possible for employees.
10. Detailed reporting on reimbursed expenses is important for accounting and tax purposes.

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[deweygibson]

the payrol reimbursement method, you showed how to track customer/job in the other methods but not in the payroll. How can you make the payroll reimbursement be assigned to a specific customer/project?