7 Google Docs Tips & Tricks You're Probably Not Using

Want to know 7 Google Docs tips and tricks to make you look like a pro user, or maybe a little geeky? Check out this list!

Best Place to Start Your Google Docs

You might think this is obvious but this tip may make you rethink how you are accessing your Google Docs. Opening your Google Docs from the location you want to be stored will help you keep your Drive and Docs nicely organized.

Advanced Sharing

This is often overlooked. Take a look at the bottom right-hand corner of the share box (it will open after you click to share). Can you see it? Click advanced to open share settings that will give you more control.

Force a Copy or Preview of Your Google Docs

This is a handy feature to force a user to open your document as a copy (in case they didn't know how to create a copy) or open in preview so they can only see it. Take a look at the URL of your Google Docs document that you have open. Notice at the end of they URL "edit" is written, change edit to copy or preview and see what happens.

In Comments Assign Users and Individual Tasks

Do more with comments. After you select an area in your doc, click on comment. Now simply assign a task from your document by typing a "+" followed by the user you want to assign the task. Notice you can assign to that person with a click of the box. The user will be notified.

The Fantastic Explore Feature!

I love this feature! Click on Explore in the bottom right-hand corner. Explore will search your the web or Drive based on what you have written in your document. Quickly research other websites or scholarly documents with this feature. Explore will also find pictures to match your document topic

Star and Move Shortcut Icon

I overlooked these shortcuts for the longest time. Right beside your document's name (top left corner), you will see a star and a folder. Click to show importance or to move your doc to a new location in your Drive.

The Always Important Revision History

Revision History is a life saver! Go back through the history of your Google Doc and restore it to a previous version. You can also check on who did what in group work.

[treyy]

TANKYOU!!!! i never thought of using these while grading my work, doing stuff for other teachers also. Thank you for sharing this to the web!!!!

[michelewhaleyAK]

You just made my life grading group documents a whole lot easier, and now that I can share citation options, my students' lives will be easier too. Thanks!

[kcarmack]

Dude, I have used Docs/Drive/Sheets for a long time and frequently teach classes on the same. What a great resource you provide as I learned several things that I've overlooked in the past.

[clairemaddox-gardner]

will definitely follow you it is clear and well presented.

[km]

Great video, and I can't believe I haven't been using that Move feature! And the URL one is genius. Also, loving the Canadian accent, Jamie!

[joserosas]

This video really did help learn more about the tips and tricks with Google Docs. I use them all the time as well as my students and its always good to know more about the programs you are using. Thanks for creating your assist videos.!

[madisonlilly]

wow, thanks! definitely did not know about some of these

[keithnewland]

Creating a reference document, I like being able to create links to other parts of the document that you have already bookmarked, or to external sources, either on your G drive or the internet

[cathrine]

Thanks so much for these invaluable tips!

[ronametung]

Wow.. thank you very much sir. Very helpful indeed😊

[lindseystevenson]

Just when I thought I knew it all... Thanks!

[TheCeki]

Tip 2:11 / 13:25 : saves me lots of work. Many thanks for sharing mate. Grtz

[trevorschoenfeld]

Thanks for these effective tips! We can easily overlook things yet once we know about them they make things go so much smoother.

[ozzelthecomposer]

You’re the man. Got tutorial on new google classroom? In particular dealing with assignments, how to assign separate copies to multiple students and what process is supposed to be for them to fill the assignment out then post back into assignment area (turn in).

[mariaskeberis]

Excellent video! I need help finding good add-ons and extensions for Spanish teachers. Could you please help me? Thank you very much

[jeanpotter]

Another great set of information. I just have one minor complaint - you do such a good job sharing information - just wish I could remember it all instead of bits and pieces. Thank goodness for rewind and bookmarking!!!!

[johnk.anderson]

2 questions - i've linked my gmail account to my work email account. how do i adjust my setting such that when i send a gdoc to someone it comes from my work email address and not my personal one? Other question - if I am sending the same document to multiple people, but I don't want this pool of people to know/see that others have the document, what is the best setting to use? Thx

[loringides]

Loved the star tip - I've also overlooked it -can't wait to begin using it! Also, assigning tasks and preview were new to me! Thank you so much!!

[liveteach]

Do you have any suggestions as to what to do if I want to share my work with other teachers on Slides, but want them to be able to access the links on the document but not be able to change or alter them in any way?

[costaricaenglishteacher]

Thanks for the tips! Maybe you addressed this in another video, but how do you get your pic on the screen like that? And with now background? Do tell!