Automate Leave Requests and Approvals with Power Automate | Step-by-Step Tutorial

Welcome to this Power Automate tutorial! In this video, we will guide you through the process of automating the leave approval process using Power Automate. This automation will streamline the workflow, reduce manual errors, and ensure timely and accurate leave management.

Why is this useful?
Traditionally, employees send an email with their leave request, and the approver reads through the email, makes a decision, replies, and then manually adds the leave to a calendar. This method is time-consuming and prone to errors. By setting up this automation, the entire process becomes efficient and error-free.

In this video, you will learn:

How to set up an automated flow in Power Automate
How to collect leave requests using Microsoft Forms
How to store and manage leave requests in SharePoint
How to automate the approval process
How to send notifications and updates via Outlook
How to create calendar events automatically
This tutorial is perfect for HR professionals and managers looking to streamline their leave management process, enhance communication, and ensure that leave requests are handled efficiently.

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[Leo-euzv]

Love your explanation. Simple and straight to the point. Instant subscribe and looking forward to more automation like this! Thanks

[noeliamorillasgarcia]

Thanks a lot! your video is amazing and very well explained, we have integrated in our organization.

[khadijakennedy]

How can I make this setup for multiple teams/groups that report to different managers?

[pauldonaldson]

This is great! How can I automate the calendar event creation such that it adds the leave to the employee's calendar rather than a central calendar?

[Reinhart]

This video is great and I have watched it a few times. I followed each step just as you completed them, however, my list was never updating and even after an approval it sent out a denial email. I just can't figure out what I did wrong.

[khadijakennedy]

I need conditions for certain people to get approved by certain managers.

[michaelray]

I have a form for leave request but we only use a outlook calander for tracking them and we cant have more then five request on the calander so is there a way to use power automate to reject the request if calander events for the leave request is over five and would there be another layer to approve if the shift manager diceded to approve it so it would add it even if its more then five?

[amak]

the calendar event is added to admin user's calendar or the one how creates the form/list/flow. But how can we create event to add to the manager or hr manager calendar?

[ashleydaley]

So I created this flow and it worked beautifully. Came back after lunch and now Im continuing to get failed responses . I havn't changed anything and Im at my wits end. It always stops after the approval and at the Update Item section . It says it can't get the list but i've tried and double checked and its correct. help!

[kanaklatasingh]

In update item under condition it should not be response id, it must be simple Id field, which depicts the list item to be updated

[kelleycruz]

My event gets added on day prior to the start date and also ends the day prior to the requested end date indicated on the request form. How can I correct this? I think it's because of the default UTC time zone which I don't know how to bypass.

[babuaslim]

Assigned to is the part where I am need help selecting the manager from my SharePoint List, instead of just typing a single email, any suggestions

[amak]

Cannot get the Form of the SharePoint list, the flow is only looking for Form created in MS Forms, when we use trigger "When new response is created "- MS Forms

[AlanStewart-ux]

Do you have a video that counts vacation hours, and excludes weekends and national holidays?

[msoffice]

Hello! thanks for this video. When you fill data in condition "Update item" there is third field called ID an it is mandatory, but you didn't fill it, but in my case my flow doesn't work because of this demanding this field to be filled. What do I have provide in it? Also in "Update item" it has started to deman Email field - whose this email is?

[laurenatkinson]

at the 15 minute mark, you set the send email to parameter to your personal email address. How would I automate that the approved or rejected email goes to the unique person who requested the leave each time?

[ปาริฉัตรคุ่มคุ้ม]

if I want to create approval for 1 approve and 1 acknowledge, please help add a condition flow, any suggestions

[RFSTechVault]

What should we do if we want to maintain a Leave Balance for the employees? For example, if someone has 10 sick leaves allocated for them and they take one, it automatically reduces the balance.