How to Create and Modify Numbered Lists in Microsoft Word

Learn how to create numbered lists in Microsoft Word. We will also look at how to change list levels, start with a different list number, and change the font, size, and color of list numbers.

These steps apply to Word for Microsoft 365, Word 2021, Word 2019, Word 2016, and Word 2013.

Chapters:
0:00 Introduction
1:30 How to Create Numbered Lists
3:12 How to Change Numbered List Levels
4:35 How to Start Lists with a Different Number
5:46 How to Change the Font, Size, and Color of List Numbers

📝 Companion Blog Post/Transcript for this Video
=========================================
How to Create and Modify Numbered Lists in Microsoft Word

💻 Related Resources
==================
How to Create Custom List Numbers in Microsoft Word

How to Create Two-Column and Three-Column Lists in Microsoft Word

How to Align the Periods in Numbered Lists in Microsoft Word (PC & Mac) [Short]

How to Create Bulleted Lists in Microsoft Word

How to Insert a Linked PowerPoint Slide in Microsoft Word

How to Save Tables and Figures as Images in Microsoft Word

How to Turn On & Turn Off Automatic List Numbering in Microsoft Word

How to Create Numbered Lists in PowerPoint (PC & Mac)

How to Use Microsoft Word (Playlist)

Microsoft Word Basics (Playlist)

How to Use Lists in Microsoft Word (Playlist)

Thank you for watching!

#microsoftword #microsoft365

All Rights Reserved © 2024 Erin Wright

[biltektek]

Frankly, this is a unique tutorial among hundreds I have seen. Speed and clarity of the speaking method are really ideal.

[kiizahillary]

Your a great tutor really.
You explain things in a simple way that is easy to follow.

[kiizahillary]

Your a great tutor really.
You explain things in a simple way that is easy to follow.
Thank you so much for great work

[ncfvnuf]

Thank You Erin, this helped me a lot, You are the BEST

[michaeltraughber]

Thank you. I was having trouble with this, they didn't show us this in my computer applications class.

[trwork]

Great tutorial, also good to note you can hit the indent buttons as your building the list, if you don't want to go back and edit. There's always some editing to do though =P

[fookyloh]

Thank you very much for sharing your knowledge. Can you do a video on auto numbering with multi-level lists?

[fespa]

No one in youtube has an example with an existing word document where numbers are already typed in, as most of the real cases are.

[kevynsettle]

Hello, is there a video for keeping the line spacing b/t a numbered list 1, but formatting the line spacing between the numbers as 1.5? In other words i'd like numbered list intra-number text to wrap to the default space between the lines and have the space between the numbers 1.5. thank you, k-

[joshrockwellchem]

Hi Erin. I'm trying to create a numbered list that has the levels to mimic some state codes and they need to match: ABC... next level 123... next level abc ...I don't see that as a standard option. How can I change to that or customize it?

[anthonylopezgallegos]

Erin, Is there a way to keep the . (period) in a row without being changed, especially when you get to the number 10. I want the . (period) to align and not the numbers. Anthony Lopez 1 11 23
I hope you understand my question because it is cumbersome to ask. Again, a list of numbered items where the period remains constant. Thanks.

[tizme]

Interesting, most of this I already knew, my task is to create 2 parallel lists, for example, I have a number sequence from 1 > 24, but, I want to split the list at 12 and sown the list numbering 13 > 24 in a parallel list to the list 1 > 12, reason the simple list 1>24 takes up too much linear space on the page. Any suggestions?

[CheckMate]

I noticed you only used 1-digit numbers in your example. I'm typing a document involving text and the numbering of one-three digit numbers. When I got to 2-digits, I had to change the font to a smaller size so that all of the tabs would align vertically. Now, that I'm on 3-digits, the formatting has gone completely haywire. An auto tab inserts five additional spaces from the other tabs. I've changed the font size to 8 and the numbers and text are still not aligned vertically with the previous numbers and text, not to mention that the font has to be a specific size and it isn't 8. I don't understand why the tabs don't align automatically to make space for the third digit and maintain the vertical alignment. Can you help? Thank you.

[LyndaPendleton]

I am generally somewhat proficient with this skill, but I do have a list that will not “restart at 1/restart at a“. —
As a second question, I have my numbered lists assigned as a style. The numbers are indented by .25 with the hanging indent and additional .25. Sometimes my numbered bullets jump to an indent of .5 with the hanging indent an additional .25. It happens especially when I say restart at one. Is there something wrong with my style?

[ciannemcginnis]

HELP??? I've been using Microsoft Word for well over 35 years, and am currently using Microsoft Word 365 for a PC. I have never had to seek assistance to correct an issue until now. Thank God I lucked into yours first, as you have a clear and concise method of tutoring, that I'm hoping can help me with a crisis that is making me feel quite inadequate. I have been given a ten-page document that someone else created, containing multiple lists on different pages. I've been tasked with correctlly re-formatting the document, including those lists. None of the lists are multilevel, but some are bulleted, some are right margin numbered, some are left margin numbered, and they have different size and font text formatting on them. It's a nightmare! I've been attempting to change the lists to all be the same type and style, but I can't seem to do that. I don't want to re-type this document; is there any way I can correct the numbering to one compatible style? I've already removed all of the formatting on the first one, and then started over creating that list with the formatting that I want, but then I couldn't get the others to retain that same style as there are paragraphs of text between the lists, and the lists must all start with number one again. HELP???

[MOSHIGHProductions]

I am having many problems trying to format numbered items that have already been typed in a document that is a Question & Answer format that has multiple lines in each item. There is even explanatory info between some items. The original document was done on a Mac and I am editing on a PC using Word 2019. It is very frustrating and a hit-or-miss operation. Any advice?

[focusedin]

In a multi-paged word file numbered list gets continuing. Is there any option to restart the numbering from 1 for each pages ?.

*changing for each page one by one is not practical, bcs it has more than 200 pages.

thank you.

[woumzsb]

Hello I want to be able to have my numbering sequence remain the same on more than one page. How do I do this?

[BruceWayne-drzh]

Can u tell me how to insert caption on two side by side images in ms Word 2019 ? Please🙏🙏

[arjuntomar]

Ma'am I want change alfabet font in middle order example :- (I) replace (j) in the order of list