Archive or Delete a Task: Which Should You Do?

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Curious as to whether you need to archive or delete a task, email, file, document, etc.? Many people confuse these two actions, which can lead to detrimental effects on their work.

In this video, we're giving you a quick overview of Archive vs. Delete. That way, you can safe-keep your essential files and purge the ones you don't need!

Here's what we'll cover:
00:00 Archive vs. Delete a task, doc, or file
00:29 What is Archive?
00:56 What is Delete?
01:50 Example: How to delete vs. archive in ClickUp
02:33 Criteria for Archiving
03:00 tl;dr: Should you archive or delete?
03:18 Criteria for Deleting


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Hope I'm not the only one who has faced the Archive vs. Delete debate...!

LaylaPomper
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1:32: "almost like DEATH ROW for your files"🤣🤣🤣

colindurbin
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I was also facing the same situation. But from this video, I will be able to make a better decisions.

areebaghafoor
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the ignored yet necessary topic, cool one, see you next Friday

njengathegeek
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We recently moved from Wrike to Clickup. We moved all Wrike Tasks into a Space in ClickUp so that staff could move currenly open tasks into new Spaces within Clickup. However, old tasks in the Wrike Space that were never closed appear in your ClickUp HOME page as Tasks Overdue, etc. How can you NOT show tasks from a specified Space? I was thinking ARCHIVE based on this video. Would archiving hide them from any reporting, reminders, past-dues, etc? We are just hanging on to these tasks for IP reasons. - Great Channel BTW.

RichardSoares
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If it makes me wanna life in a van, I'll delete it. Otherwise archive. Thank you very much! Specific and hilarious!

sofiamalmcom
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You're probably also not the only one who had deleted and then regretted it. What hurts the most is when you you think something is saved and backed up and only the folder names were done. (Thanks Onedrive).

GordonJohansen
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This makes me feel like my whole life is one big archive. Or I’m just a hoarder. 😂

moisesperdomo
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I'll have to disagree here with you Layla (I think I posted a half written comment before this one). Love to spark the debate here.

If you feel you don't need or kinda don't need something, or if you are having to come up with excuses in order to justify needing something, then I would delete it. Why? Because if not, you are pushing for an accumulation culture. Hear me out.

The way we people are kinda wired is that we always (90%+) think of change as additive. Want to improve something? Add this or add that. Want to be productive? Add more work or what not. Want to make 2-year old children ride a bike? Add supporting wheels.... actually, that was the case until someone cracked it and understood that what was needed was a subtractive change. How? Taking out the pedals and all those complicated parts of the bike. What happened? Now we have those strider bikes which are all over the place and toddlers love them.

We need to be reminded to consider subtraction as a valid option in our "change" mind-toolkit. Not that we always need to subtract. We can add & subtract. We can subtract and add what we subtracted somewhere else.

My point is that accumulation isn't that good in itself and leads us to living/working/thinking in a cluttered/not lean way. Mindload is a thing. That's why Marie Kondo is so popular.

I could talk about this for hours, but if you think there's something worthy about this, please check out Leidy Klotz's book "Subtract". It's amazing and it talks about this in great detail. I think you could actually use a lot of what it's said there to improve ProcessDriven or your videos... cuz a lot of what it's said there can be applied to SME's processes or what not.

TLDR: I delete almost always, and try to live a lean life, mastering only the essentials I keep with me (be them tasks, information, things, tools...).

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