Half a Dozen Uses for OneDrive

☝️ OneDrive is a surprisingly powerful service that many people overlook or don't understand. I'll review six ways you can leverage OneDrive.

☝️ Uses for OneDrive
* Off-site backup
* Continuous backup
* Copying files between machines
* Copying work setups between machines
* Sharing files with others
* Collaborating with others

Chapters
0:00 Uses for OneDrive
0:44 What is OneDrive?
1:18 Off-site backup
2:15 Continuous backup
3:24 Copying files between machines
5:08 Copying work environments between machines
6:00 Sharing files with others
7:00 Collaborating with others
8:05 Sensitive data on OneDrive

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#askleo #onedrive #cloud

[NickCassimon]

My first channel to go to when I have a problem. Most of the tilme i find what I'm looking for. Awesome

[bobcarn]

Use #7: Access information remotely using your phone or tablet. The OneDrive app on my Android phone lets me call up spreadsheets and records and easily (the search function works well).

[neuideas]

I use OneDrive to copy/backup my Keepass vault. It's also convenient for copying the file, and other small files, from one computer to the other.

[frddyfrsh]

Sir, your videos are exceptionally good.
Keep up the good work.
I say that as power user and C# developer.
Greetings from Germany

[best_creative_vids]

Hi Leo, thanks for your explanation, I love the clarity of it.
In my opinion your story needs a nuance that is essential. Onedrive files are NOT downloaded to your PC by default. At least not when you are using the WIN11 backup functionality. They are when they are created uploaded to the cloud and stay there. So they do not also transfer between PC's. Every PC, you or your colleague's, is accessing that same file in the cloud....
ONLY if you state to your local Onedrive that files must be made available on your local drive, that file, a copy of it, is sitting in your C-drive. When it is being changed, Onedrive replicates it also to the cloud in sort of a sync.
A green checkbox means it is replicated to the cloud, a fully green checkbox means it is also locally available.

[farmergal]

I recently updated Microsoft 11 Home. I really appreciate this video because I want to use OneDrive, but I find the set up on MS11 really confusing. Thanks for the excellent summary of how to leverage OneDrive and manage files efficiently. I'll be looking for how to deal with photos next.

[DavidM]

I would argue that if your computers are connected via Onedrive then that constant updating of files between locations is not a backup. If you corrupt a file in one place, it will copy that corrupt file to the others and overwrite the good copies. That's a sync and I would not rely on syncing files to be my backup.

[nigelogilvie]

Very useful background information, cogently put across, thank you.

[khensley]

I just learned something!!! Who says you can't teach an old dog new tricks! I just got myself a brand new laptop. Now I'm wondering how to get my "stuff" from my old laptop to the new one. I have avoided One Drive, turned it off, don't use it, etc. blah, blah. Because I thought it was just another way for MS to spy. I'm retired now, but have lots of spreadsheets I like to work on for budget, medical, medicines, my dog's care and other stuff. After watching this video, I am going to view it again, and then stick my toe in the One Drive pond. Thank you so much for opening my eyes to this tool sitting on both my laptops (old and new) and my desktop PC as well. BTW, I also did the video "remove Bing from Search" with success after watching and following your video.

[ballybunion]

You saved the most interesting piece of advice for last. Well done, sir! 👍🏻

[shanechiddy]

Hi Leo, great video.
Can the second machine with OneDrive loaded only have cloud access, I.e. can the two PCs have different settings, the first PC has local files synced to OneDrive, the second PC only has access to the OneDrive files in the cloud and they are not saved locally.

[hd-obpj]

Thanks for doing these, you're very good at it! One thing I didn't notice addressed in the "sharing files" use case: is there a mechanism to "check-out a file for editing"? In other words, what happens when your assistant edits a file (then takes a coffee break without Saving) and you edit the same file and Save it? Are you warned that your assistant is editing? Is you assistant at least warned her edited copy is "stale" when she tries to Save her version or does she just clobber your edits?

[alejandrodelavega]

Great stuff, Leo. Thank you. Q: if my files are in the OneDrive folder, and if I copy and paste that OneDrive folder to my external hard drive backup, will it actually copy those files, or just copy a link to OneDrive?

[Joe_P]

Thank you for your informative videos. If I encrypt an Excel file using Excel's built in password / encryption capability (on a Mac: File/Passwords) is this as secure as using BoxCryptor?

[marceloot]

Interesting comments about encryption. However, Boxcryptor would not protect you in case your pc is stolen, will it? In that case thieves will have access to your local data which is not encrypted yet. I understand Boxcryptor encrypts the data only when it is uploaded to the cloud.

[gregwmanning]

Thanks for this video
Question: If I have 5Gb of files on both my PC and backed up on OneDrive and my PC suddenly dies, the replacement PC now does not have those files locally. There is now a conflict between local folder and OneDrive folder, which folder prevails? Does OneDrive copy it contents to the new PC or does OneDrive delete all its files to match the new PC?
Hope this question makes sense?

[alexmartin]

Hi Leo now that I have my data in “ the cloud” would you still back up your data on say a scheduled basis to an “ external hard drive”? Or alternatively would you use the Microsoft history and or system image as an internal storage area? If you have already done a video on this type of situation could you link it/them to me please! Carry on with the good work as an 84 year old novice I am learning a lot here!

[scottperkins]

I want to turn off all automatic featurres of ONE DRIVE and use it as a remote logical drive that I can manually move or copy files to from my physical hard drives on my desktop using FILE EXPLORER in Win 10. I am having trouble turning off the auto synch features and have found that there is a hidden directory on my desktop hard drive that contains a copy of everything I have stored on the Cloud Onedrive. This is using up way too much disk space on my desktop Logical C drive. You may be wondering why I am doing this and the reason is that I have two physical hard drives on my desktop and a total of eight Logical hard drives. This is to help organize all my files going back 20 years etc.. So you see, I really just want a remote logical drive for backup of my files to be copied only manually.

[arosenston]

If I create or change a file that is in One Drive will it get replicated on my laptop whenever the laptop comes back online or must it be online when the change initially occurs?

[dongunderson]

Once you have set up the one drive account, can you just put a file in the one drive folder & expect that it will be uploaded to the cloud or do you have to stay signed into onedrive in order for that to happen? ie: What if you are not signed into one drive. Will any files you add to the one-drive folder only be uploaded when you re-sign in?