Build an Advanced To-do List in Notion with Me!

✅ Get my Notion templates:

🧠 Notion Second Brain Template:

In this video, I show you how to create an advanced to-do list in Notion that allows you to create subtasks for each project. It also shows you your progress in each project.

Timestamps:
0:00 - Introduction
0:28 - Tour of to-do list
2:45 - Setting up the projects database
4:38 - Setting up the tasks database
5:20 - Linking the databases together
7:32 - Grouping the tasks by project
8:43 - Adding properties to the task list
9:49 - Add a progress bar
11:07 - Filter by current projects
12:59 - Filter by completed tasks
13:48 - Adding a new project
14:54 - Add default icons

[CaseyHardman]

I don't know what it is about your tutorials/guides, but they've been the most helpful and easy to follow, even compared to the bigger Notion YouTubers. I was organizing my projects as pages and putting them under toggled headings for the status, but this completely changes how I manage projects. One additional thing I added was a status property for Ideas, Planning, In-Progress, On Hold, and Completed. (Obviously Completed projects will automatically move to the Archived tab, but it felt wrong not having it in there lol) I then sort the table by status and have it sorted to show the In Progress projects at the top, since I have quite a few in the list. Anywho, thank you!

[shabora]

this template is perfect, i have been struggling planning what type of layout works for me. i love this, thank you!

[TrendLoot]

Amazing template, thank you so much for releasing this video! And its great that all the filtering/sorting is handled automatically, I just set it once and forget about reranging items as tasks are complete!

[wapP]

I watched like 5 tuts on this subject and all five of them I finished the video more confused than when I started and FINALLY you explained it to me perfectly. Thank you so much!!!

[mochamocha]

This is amazing thank you. I have a lot of projects. The progress bar is so easy. You explain clearly and simply.

[wappajp]

Simply awesome!! Thanks for your sharing this impressive utilization.

[kesterhernandez]

Your videos are concise, clear and overall very helpful. You’re doing a great job. Thanks so much much. 😊

[darshilmali]

Thank you freaking much for creating this video. I was searching so much for an efficient database system to keep track of all my records of projects and activities and wasn't able to find one. I also checked other videos but they have complex formulas which is hard for a notion beginner like to me to understand. This was a great help, and I loved the part that it was so simply broken down so that I could understand it. Thanks again for the video!

[parappatherapper]

Great tutorial, you explain things in a way that makes it easy to not only replicate but understand what is actually been shown. Thanks :)

[tropicaally]

your explanation is so easy to understand! thank you!

[udishman]

I was trying to create a database for projects and task list. After lot of search I end up with this one and it did the job just like I wanted. Thanks for this.

[ArmoniaEmocional]

Thank you! You have such a talent to explain. I have now a beautiful template for my to do list, which is motivating. I also added the video link at the bottom in case I forgot what to do. I am your fun now 💌

[annabeatrizcamara]

That was amazing! You were the only one that I really could follow and actually worked, I was almost giving up hahahaha Thanks for the great tutorial!

[earthtoeden]

Had never used the rollup before. Thanks for showing a great way to use it! Also, amazing and simple task system :)

[NickName-mnjm]

Finally a database that catch my eyes and seem simple and fun rather than overwhelming
Thanks a lot for the clear and neat video

[Agarwal]

You are the best. Huge respect for you🎉

[TimothyCHenderson]

Thank god I found this video, this was just what I needed. It's hard to find tutorials that show you how to make a progress bar from a basic checkbox property applied to documents rather than multiple checkbox properties that measure progress (usually habit trackers). I needed a task checkbox tracker by document(task) and this is the answer I've been looking for. Thanks!

[ayaeldakhly]

Wow! You are the best. I have been searching for this explanation to apply in my dashboard and tried many videos and wasted lots of hours, but only yours worked for me. Thank you!

[heidar_dev]

amazing video and pretty practical. thank you

[AlamAlKhayalWalMaghameerat]

This video was Super useful for me. Your explanation is incredible. Thank you so much.