How to create a company-wide email signature in Microsoft 365 for business

In this Microsoft 365 for business tutorial, you’ll learn how to you can use a company-wide email signature to display important information like contact info or a legal disclaimer.

• From the Microsoft 365 admin center, select “Exchange”

• Select “Mail flow”

• Choose “Add”

• Then, “Apply disclaimers…”

• Enter a name for the rule, then the “Apply this rule if…” drop-down and select “[Apply to all messages]”

• On the “Do the following...” dropdown, verify that “Append the disclaimer…” is displayed, select “Enter text…” and then enter the text for your email signature

If you want an image in your signature that everyone can see, you’ll need to use a publicly available URL to that image.

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