Set up company-wide email signatures in Microsoft 365 (new 2022 Exchange Online guide)

This quick video guide will help you create a global email signature and legal disclaimer in Microsoft 365 (Office 365).
We've updated the instructions to show the new Exchange Admin Center interface introduced in October 2022.

Sections in the video:
0:00 - Intro
0:18 - Set up a new mail flow rule
1:15 - Create an HTML email signature using free templates
2:04 - Finish setting up the mail flow rule
3:35 - See how this works in Outlook
4:41 - How to overcome native signature limitations

[vjanice]

Ok. It was an ad and I watched it. The "I'm sorryyyy" was perfect though! Thank you for the informative content.

[f.e.]

Dude, this is something that a lot of administrators should know. I think most administrators still use expensive extensions, which are often not ideal. Good video! I will pass it on to our IT administrator.

Pięknie. Właśnie tego szukałem. Biorę się za to. Dzięki!

[leonardopeixoto]

Only the first email has the signature. If I reply to the same email, the signature goes to the bottom of the email and not below the one I sent. Is there any way to resolve this?

[alokpaul]

Is it safe to use the free signature generator? As it links with our user data?

[Sabs]

hi, what happen if we lost internet connection to CODE TWO server? we will lost the signature information?

[DNSLeader]

Is there any way to customize the reply signature?

[niravbamrotiya]

how to add the dynamic email in the signature
the template contains the fixed one i want it to be updated on the current user

[SyntetikVision]

I've followed this step by step but in the end, the email received only show links and html code

[adityachoudhary]

Hey, thanks for the video. I used this process to set up org-wide signature. The signature has 2 images. It works smoothly for with-in org mail communications. But for out of org mails, One image gets displayed other shows loading icon as placeholder. Any idea how to get it sorted?

[najiahossain]

When I send a mail recipient can able to see my auto generated signature but when recipient reply I cant see his signture. I only see my signature. Why it is happening would you please help me?

[TheSameer]

Hi, its giving me an error, Could you please advise "
Failed to create the new transport rule
Error:
Invalid Operation:

Cannot process argument transformation on parameter Cannot convert value "System.String[]" to type Error: "The value for this parameter is invalid. Please provide a valid input for this parameter.
Parameter name: Word""

[knightrider]

Give error of 'ApplyHtmlDisclaimerText'. Cannot convert value

[marttypolevak]

signature is not showing in sent email