The Easiest Way to Create Recurring Tasks in Notion (2024)

Here's exactly how you can set up recurring tasks in Notion.

⚙️ Pipedream Workflow Template Link:

📝 Video Resources:
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➡️ Watch These Next:
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🛠 Courses and Resources:
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📚 Notion Fundamentals (Free & Complete Notion Beginner's Course)
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💪Get Started with Notion:
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🐦Connect With Me:
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Music ➔ @ThomasFrankMusic
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⏱️ Timestamps:
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00:00 - Intro
01:20 - Level 1: Repeating Templates
05:11 - Level 2: My Recurring Tasks Template
10:39 - Level 3: Automated Recurring Tasks Workflow
18:28 - Bonus: Send a Task Report to Slack
20:41 - More info

👏 Thanks:
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Much of the work on the recurring tasks formulas was done by Martin Boehme
Video edited by @TonyStoodios
Select clips via Getty Images

[Cirigaio]

A big disadvantage of that approach is that we lose a record of all the recurring tasks we did in the past, since we are always recycling them for next time. If only Notion would make the "Repeat" option of templates a little bit more capable and customizable...

[chuntoon]

I've been using this since the video a few years ago! Such an amazing way to do it, you guys hit the ball out of the park

[MarcinHinz]

I think that I wrote it already but have to do it one more time: Frank, you're crazy with amount of knowledge you're giving for free. I feel bad that I didn't buy your ultimate brain product (I just don't have usecase for it) but hopefully will but it just because you did so much for my learning curve in Notion 👍

[francaram]

You never cease to impress me Thomas. Thank you so much for the work that you do!

[seejessletter]

Thank you so, so, so much for this...I migrated over from Asana and really needed this functionality. I'm no coder, but I managed to get this to work in another template I purchased with this video and the supplemental videos about doing this from scratch. THANK YOU!

[thebutterflyroot]

Just spent the past two days trying to figure out recurring tasks in Notion with your previous video and ended up back with todoist cause it was so complicated 😂 and now there's a new video. Thank you. I'm not sure if I'll use it for now but maybe one day!

[-tt-]

Thank you so much for your effort and dedication

[thenotionexperience]

Thank you so much 🙏👍 Now we have it.. Notion and recurring tasks ✌

[AmyPolenske]

Thanks, Thomas! I love Ultimate Tasks and use it every day. Question about recurring task intervals. At work, I have a lot of meetings set up in Outlook that recur monthly at a cadence like "2nd Tuesday of the month." Is there a way to set a recurring task in Ultimate Tasks with this same schedule?

[vladyslavshubonkin]

Thanks for publishing the code to github. Was able to make it work with my Second Brain tasks. Added required fields, updated pipe's variables to use those, and finally can use only Notion and abandon Asana for recurring tasks.

[thatbberg]

Is the main difference between the level 3 method and your old video ease of setup? I already set it up when that vid came out and it still works like a dream, so I'm wondering if I should keep using that or switch to this new version.

[MinganGlaude]

Thomas I want to add a start and end date for my recuring tasks an I am having a really troubling time with the code to get that to work. What can i do to get that code to include the start and end times for y tasks?

[darrylbrooks]

Great stuff as always. I'll dig into this again. Since I began using Notion for tasks, my take on recurring tasks is not to deal with them, even though 90% of my tasks are recurring. Instead of one click to complete and change the date of a task as in most systems, I simply click on the date, then click on the new date. 2 clicks instead of 1 and it requires no work. An extra bonus is how easy it is to change the recurrence, which happens often.

[hugonotmeijer]

For me it doesn't show the next due date and it also doesn't show these tasks on the tasks page. Does someone know how this works and what I can do to fix this?

[MackyRecto_]

I have an honest question. Do your Repeating Database Templates create a brand new page every single time? If so, is that a lot of unnecessary digital clutter because for one task, for example, checking of my finances every Thursday, I will have 52 finance pages for my database.

[mohammadetek]

Is there any way to add a tag in notion pages, not in the database, just simple tag while i am writing some text? 😢

[kristenrb]

When I run this with Pipeline the "Type" property formula changes and no longer has "Recurring" in the formula. It changes from "if(empty(prop("Recur Interval")), "⏳One-Time", "🔁 Recurring")" to "if(empty(prop("Recur Interval")), "⏳One-Time", "⏳One-Time")"

[BrendaFlint-qb]

Can this work with a task template I've created or with you ultimate task template?

[OnlineHọc-mg]

why i set a interval date but the task seems not to change into recurring mode?

[cchurchlead]

Hey Thomas!

I was wondering if you have any insight into whether Notion will allow automation workflows to reference formulas or get more granular with specifics?

For example, I had an idea this morning involving a recurring task. I thought of creating a Boolean checkbox that checks if a "Birthday" date property is in the past. If true, it would check a checkbox property.

Using this in conjunction with your recurring task workflow, I believe I could use that checkbox to represent a "done" status. This would update a "Next Birthday" formula, so when it updates in Pipedream, it will automatically change the birthday date to the following year. This way, the Boolean checkbox will always remain unchecked until the day after the birthday and activate an automation when the formula is edited.

I was wondering how you monitor birthdays or important events with reminders in Notion auto-magically and if you would make a YouTube video on it. I’m trying not to have to do any manual updates on my side. Right now I just have a formula that shows the date in ascending order in YYYY-MM-DD format so it always appears correctly but that’s as far as I got