How to use Related Databases in Notion for Tasks

In this video, I show you how related databases in Notion work by showing you how to task and project manage. Learn some other tricks along the way like self-referencing filters and linked databases.

Want to learn more about The Perspectives Method? Watch this video:

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TIMESTAMPS

00:00 - Intro
00:53 - a simple to do list
02:10 - Why related databases are better
03:15 - Building databases
03:43 - make full page tables
04:59 - Making the Project Database
05:29 - Making the Tasks Database
06:40 - Customizing databases with properties
08:39 - How properties help (filtering/sorting)
10:36 - How to relate tables together
12:58 - Creating a database template (for projects)
15:45 - Using a “Self-Referencing” filter
16:30 - Applying the template to a new page
16:56 - Linked Views enable dynamic context filtering
18:40 - Showing Projects in a board view by status
20: 35 - Keep databases in the databasement
22:44 - Why it’s worth it

[patrickb]

Josh, I've watched so many videos and read so many articles to try and wrap my head around the "Self Referencing" technique within Templates, and after listening and following along with this tutorial, it finally clicked. I can't thank you enough! Subscribed!

[ethanhawes]

Loving the more regular uploads. Your perspectives method has changed the way I use Notion, run my business, and have finally stopped me from template-hopping. Appreciate the work you do!

[teenaphilip]

I came here for a tiny bit of info and now I am returning with a heap of info. Great explanation, great video, I'm so grateful to have come across this video.

[abdmlk]

Very easy and simple approach, thanks

[meysamakbarian]

Thanks Josh. That was really helpful. I got many things from it! Please make a video about how to have recurring tasks in notion for task databases.

[ststepcoaching]

Brilliant!! You just solved my biggest issue with notion. Boom!

[colonelchubbers]

This is great but I'm having a hard time understanding how this connects with your "Perspectives" methodology. Should we have a single database for all data or should data go into separate "Packs"?

[songokussjcz]

Whats the limit number of rows in this kind of database? If I have a small team and 20 tasks each week per person, that could be hundreds of tasks in a month, after year, for example 3000 tasks, 5 years - 15000 tasks. Is it still ok?

[MrMarcoify]

Notion consultant!!! Where can I get in contact with you? I need to features added to a motion template I used to track some stuff at work

[devlinhimself]

pure curiosity: what peripherals do you use?

[Pep]

How do i make it so that i could use the same tasks in each project? Say all 5 tasks are the same in every project I do. If i tick it in project 1 it ticks it in all projects?

[WhatIThink]

Confusing. Also, zoom in on what you're describing. We don't need to see see you the whole time. Sometimes I glance at you a few times because you're talking instead focusing on what you're describing. But when I manually zoomed in and pushed you out of the frame, it helped. If you need to be in the video, then don't stick yourself in the lower corner.