How to Setup Dynamic Data Attachments in KoBoToolbox

Hello Fellow Aid, Development & Social Data Practitioners!

Are you tired of manually downloading and attaching CSV files when linking data between forms in your data collection tools? Say hello to Dynamic Data Attachment – a powerful feature that allows users to easily link data between forms without any hassle.

Dynamic data attachment is an essential tool for humanitarian and development professionals that need to collect data from multiple sources and integrate them into a single dataset for analysis. And the best part? KoboToolbox now allows you to link and automatically include data collected across projects, so you can save time and avoid survey fatigue.

⬇️ You can download FREE XLSForm I use in the video here:

🔗 Link to Documentation: Here’s a link to the ODK/KoBo Documentation on how to use this feature:
🔗 Link to Forum Discussions: Here are a few Forum Discussion Topics that discuss ideas and challenges about setting up Dynamic Data Attachments in Kobotoolbox:

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[suzyish]

Love you sooo much Janna!❤❤❤❤👌👌 you are an amazing lady, good heart inside & out. Thank you for all your post. hungry for more 😊😊

[Levienkhoma]

Amazing, you just answered my question for so many years

[mustafadesktop]

I am so grateful for this video and the effort you put into it
I have two questions:
1- Before I start filling out the survey, can I know by the ID Nb whether this ID number has already filled out the survey previously? pull data from the same form

2 - Can I give each survey its own unique Qr code? Contains the ID number?

[HamidAbbas-md]

Thanks Janna, it's a great video

[kamalsumitra]

Thank you Janna for a great video. I have tried but have not been able to solve the synchronisation problem. I have to redeploy the child form every time there is new data on the server. Or I have to delete the form in the KOBO Collect and download it again - then it works perfectly for the existing data on the server. Would you like to comment?😀

[nadiafranco]

Ahhh thank you so much for this video Janna!
I've been working on this for two months now and still haven't properly linked my two forms. I'm pretty sure after this video I will be able to link them. You just perfectly explained everything in 30 minutes! Thank you :)

[ssaevse]

Great and very helpful video. Many thank Janna!

[davidtowers]

Great video - Fantastic clear explanation - much appreciated!!!!

[ubuntunians]

Hi Janna,
Your videos have been so helpful for me to learn KoBoToolbox. I've tried this method to connect different forms so the data ca be linked to each other. However, I have problem when I tried to retrieve the 6th record from the parent form into the child form. It works perfectly only for the first 5 submitted records. Could you help me to resolve the problem?
Thank you so much for your attention.

[yasironvideo]

Dear Janna, two quick questions....a) can we use jr:choice-name function while fetching data from parent form? and b) Can we also fetch 'calculated' fields from parent form? Thanks in advance.

[anthonygikuri]

Thank you Janna. But it seems detailed. I was wondering if the tutorial was broken down into short videos. Say part 1, part 2. Each part could be treated fully. Of course I value to time and commitment you put in these tutorials.

[juanmanuelsaavedradiaz]

Thanks a lot for the video. How can I link two parent and one child project?

[jihadshiblishibli]

Janna Job
can we use select one instead of text for enter ID number(in other mean Can we pull ID number from the registration form so we can choose the ID instead of write it)

[healthconnectmediagh]

Hello Janna, Thank you for this great piece. I've tried this function since its launch but with so much difficulty. I finally had it from this vidoe. However only one of my groups is populating from the parent form to the child form and i can't resolve this. I need some assistance. Most grateful.

[Lew]

This is wonderful! Would this work if you had something like a grant application form that you wanted to link to a grant review form? Essentially so individuals could submit their grant apps and then reviewers could read those apps and review them in the "child project? Thanks so much for any clarification you can provide.

[dodoydoydo]

Hi janna, can you explain how you come up with this part
Type. Name. Calculation.
calculate fup_id_nb. if($(fup_id_).

I reviewed your video but you haven't yet explained that part... thank you for helping 😊

[ahmadnassar]

Hi Janna, great work and very helpful to my new project.
I am working on a project to update the services matrix we created last year using Kobo, and I have 2 questions:
1- can we update/rewrite on the previous (old) records?
2- How we can pull data that is not unique? EX: organization X has several services running all registered under Organization X

[IMA]

Can you pull data from a repeat group in the parent form? and how?

[adnanhajabubaker]

Thanks a lot, it's very helpful. is there any way to get values of repeat group from parent form?

[asifrahman]

Hi.. This is wonderful tutorial to work with. Thanks a lot.
I have a question. Although I am facing a problem. I have created a long time back a "Parent Form" such as Registration Form where I created "Index_ID" question which is not under any group. So when I am trying to fetch data from Index Id, some how it is not working.
My question is, if I need to get data which is not within "begin_group", how can I get.

A data within group is ok. Data without group how can I fetch.
Pls. get me help in this regard.
Thank you in advance.