Analyzing Executive Calendars in Outlook - Tech Tip for Executive Assistants

If you are an Executive Assistant or are new to an administrative role, then this is a powerful Outlook calendar tip just for you! Exporting your executive's calendar from Outlook and analyzing how they are spending their time is key to effectively managing their workflow and time! This is a tip that will make you look like a rock-star and will help you develop a dynamic business partnership with your executive business partner.

In this video, I share why it is essential for you to analyze their calendar and then take you step-by-step and how to pull the report in Outlook.

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Melissa Peoples on Social Media

About This Video: Melissa Peoples shares why analyzing executive calendars is critical to managing their time and walks you step by step in how to pull and export the report in Outlook.

[spnns]

This will be SO helpful! I'll be able to provide a meeting cadence schedule for my boss with dates and I don't have to go through his calendar day by day!

[itslissettee]

I've been an assistant for years and never thought to do this- thanks so much!

[mariaharris]

OMG - that is an amazing tool! I am so going to use that ALWAYS!!!

[varshaj]

Thanks for this helpful video. Can you give us an example of the insights you obtain from the analysis? I did manage to pull the data but not sure how to analyze it so it would be helpful if you could walk us through an example of something that you noticed and/or a change that you made on that basis.

[acer]

Thanks so much, I have always thought this is the way to start off with a new boss, analyze and provide recommendations based on your life experience

[GoOGDRE]

God Bless you my Sister for this valuable information

[jcmasst]

When trying to use both methods with my director's calendar (which is a shared calendar), her items will not pop up. Is there a setting or something I need to adjust in her shared calendar so I can utilize your tips? Thanks for being a wonderful resource!

[angelicaaddeo]

helpful
Glad I stumbled upon your channel
Thank you!

This is way above my I don't know how to pull a report in outlook.

[samanthadefoe]

Really useful information. I think I will need my bosses password to allow me to do these suggestions. Thanks

[michellebonugli]

Great tip! Which version of Outlook are you using? I don't appear to have the same options. Also, how do you pull a report from your business partner's calendar? I'm only getting the option to pull it from my own calendar.

[lesam]

Hi I am delegated to my bosses calendar however when I try pull the report, my calendar report is exported into excel and not my bosses. Does this have to do with permissions, please help I am trying to impress my boss

[amie]

Hi this info is very helpful. Is there an updated version Outlook M365?

[jasmineadjei]

Great concept. It only seems to work for myself and not the person whose calendar I manage.

[gshwetha]

Thanks for tip. However after selecting calendar, I'm not getting the default link to Brower.. plz help

[asrog]

Useful advice. I tried exporting but it wouldn't pick up my executives calendar. Not sure what went wrong?

[actresskarleen]

Thank you so much for this! Super helpful!!

[gracebeltrame]

has anyone actually run a report for the Executive's calendar, when I do, it comes out blank only grabs headers. Any help would be appreciated.

[lisarose]

What version of Outlook are you using? My Exec's calendar doesn't come up as an option and I also can't even find recurring meetings on my own calendar using the search bar method.

[hopelungamurombwi]

great tutorial. kindly share how to use the latest version of the outlook calendar as some features have changed. thank you