Cal Newport's Best Practice To Organize Your Tasks

Cal Newport explains his best practice to organize tasks. Calendars are for time specific tasks. These can be added as an "all day events".

If a task is not time specific then it goes to a task list. Cal uses Trello for his tasks lists.

Cal also explains what happens when there is a lack of trust in his system.

0:00 Cal's intro
0:53 2 places for tasks
2:10 Trello boards
2:45 Cal's disrupted schedule

Connect with Cal Newport:

About Cal Newport:
Cal Newport is a computer science professor at Georgetown University. In addition to his academic research, he writes about the intersection of digital technology and culture. Cal's particularly interested in our struggle to deploy these tools in ways that support instead of subvert the things we care about in both our personal and professional lives.

Cal is a New York Times bestselling author of seven books, including, most recently, A World Without Email, Digital Minimalism, and Deep Work. He's also the creator of The Time-Block Planner.

The videos are considered to be used under the "Fair Use Doctrine" of United States Copyright Law, Title 17 U.S. Code Sections 107-118. Videos are used for editorial and educational purposes only and I do not claim ownership of any original video content. I don't use said video clips in advertisements, marketing or for direct financial gain. All video content in each clip is considered owned by the individual broadcast companies.

#CalNewport #DeepWork #DeepLife #DeepQuestions #TimeblockPlanner
#WorldWithoutEmail #DeepQuestionsPodcast

[prerna_aggarwal]

A World Without Email’ and ‘Deep Work’ are must-reads. Cal Newport continues to deliver wisdom for those of us navigating the digital age!

[semiquavers]

I think it is a good practice to have each thing to remember in exactly one place: it's not on the calendar if it's in the task list; it's not emailed to yourself if it's on the calendar; etc. Otherwise, you are facing it more times than necessary, you clutter your systems with redundancy, and most importantly, you teach yourself that your systems aren't reliable.

[calvintan]

CAL, this type content is very practically helpful, would like to have it more. Tq

[ShelterDogs]

I was under the impression that Cal only used a paper time blocker, and then if anything digital he put it in Apple Notes. And possibly Notion in the future. So Trello, it is.

[georgegray]

What about the .txt list of tasks? Darn, I’m confused. Be great if he put up some diagrams and flowcharts and examples as screenshots or images.

[tubo]

I use Google calendar. I also use a countdown to event or due task in Google sheets. I still did not choose an app for tasks. I tried Google tasks and Keep. Never tried Trello. Maybe I should just use paper.

[jz]

Great protocol! If you want undeniable proof this guy always ‘dots the i’s and crosses the t’s’…. Listen to how he says ‘Important’.

[huntsail]

Lot's of moving parts to this system.
If it works for Cal great, but I think something simpler would work better for most people. Less time spent fiddling and more time spent doing.

[theZedion]

Hey cal,
I'm having a problem with procrastination, and I genuinely don't know the solution I've tried a lot of stuff but I fall back to the same habits everytime, and all I have is shallow work and I can't go deep somehow, I tried doing what the programmer in your book does but it's almost impossible

[ThomasIkemann]

I tried out pretty much there is out there and stick to ToDoIst and Google Calendar. Even when GTD says only time specific stuff belongs to the calendar, I out alot of tasks I just want to get done that day in the calender to visually see how much time I got left. Works perfectly for me.