Dynamic Approvals in Power Automate | SharePoint List based Approval Tutorial

In this step-by-step Power Automate tutorial video, we will explore creating a dynamic Power Automate Approval workflow process based on an Approval Matrix (SharePoint Configuration List).
The SharePoint list will drive the entire approval pattern.
List will track information like Approval required, Manager Approval needed, Approval Type (First to respond or Everyone must Approve) & the Approver list (multiple approvers).

Power Automate Dynamic Approvers: The entire Approval flow in Power Automate will be driven from the Approval Matrix. Updates to the configuration list will dynamically update the approval pattern.

Power Automate Dynamic Approval Type: We will also provide the user an option to select the Approval Type / Pattern - "First to respond" or "Everyone must Approve".

Topics covered:
✔️ Build an Approval Matrix
✔️ Dynamic approvers & approval type selection from Configuration List
✔️ Build Power Automate flow to drive the Approval Scenario

⬇️ Download sample Dynamic Approval workflow from Approval Matrix:

Expression for Dynamic Approval Type
if(equals(outputs('ApprovalInfo')['ApprovalType/Value'],'Everyone must Approve'),'BasicAwaitAll','Basic')

Multi step serial approvals

#PowerAutomate #Approvals #SharePoint

Table of Contents:
00:00 - Introduction to Power Automate Approvals Video
00:38 - Power Automate SharePoint List Approvals
01:20 - Build SharePoint Approval Configuration List
03:25 - Build Approval flow pattern based on Configuration List
13:46 - Dynamic Approval flows in Action
18:38 - Subscribe to Reza Dorrani channel

🤝 Let’s connect on social:

[MrClux]

Reza, your videos keep getting better and better! I will be adding this to my faculty appointment flow first thing tomorrow!!
Thanks for another great video.
Cheers,

[johnscraper]

I have been looking for something like that for over a year now! My Power Automate confidence increased all of a sudden. Thank you, Reza!!

[joeycummins]

This wasn’t exactly what I was looking for, but gave me a lightbulb moment with the issue I was stuck on. Thank you!!!!

[Artiqx]

Reza, the speed of your tutorials are just excellent. Love the density of information and how you respect time of your viewers!

[meaganwest]

Once again, you're the best out there. Thanks for this!

[ArohShukla]

Another fabulous video. Your video shows how expressions are so important to Power Automate and minimize the API calls.

[mdhidayat]

Thank you Reza! Finally got a a change to apply this to a problem at work today.

[miguelchaves]

Thanks for another video! your tutorials are excellent!

[ramonillarramendi]

Wonderful!! Thanks for the clear explanation.

[fbjbyig]

Brilliant! I'm learning so much!

[clabpr]

Saved to my Favorites videos, excellent source of information.

[Przemanos]

Fantastic movie Reza. Much appreciated!

[karun]

Thank you video was very helpful. Although I am a first-time creater so had to switch to a .50 spread. But overall it was very informative.

[TheEdmundNetwork]

Thank you Reza, you just saved my £450. I can't thank you enough.

[cmacdhon]

How on earth did you figure this out? I wouldn't have been able to get past the first step 😒. Thank you so much Reza. I can always count you to get me over any hurdle I am faced with.

[jesgardel]

Good job Reza!!! I'm very happy to find your videos. It will help me a lot. I have a problem with this flow (and others) because I want to use sharepoint as document library, but the flow fails in the step at 6:30. I can not find the option of Approval Statul Value on UPDATE ITEM step. I guess there's something with library definition that it's different than lists.

[jaggyjut]

Awesome. Great idea on approval matrix.😀

[Tony-moev]

Awesome as always, Reza ! Helping me to have a better understanding and create a better app. Do you have any similar but with PowerApp for Teams ?

[lorizambos]

Hi Reza. Thank you so much. This video is great. I followed the video to time stamp 6:44, The question I have is where would I skip to in the video if I do not need managers approval?

[kevkeisha]

This is an INCREDIBLE! Thank you!
However, I don't know how to modify the flow if I don't need a manager's approval!