PROPERLY Share Your Screen in a Microsoft Teams Meeting (For BEST Experience!)

Struggling with effective screen sharing in Microsoft Teams? Discover essential tips to ensure your presentations are clear and engaging, no matter what device your audience is using. Ideal for remote workers and digital presenters.

👉 Key Highlights:
▪️ Understanding Viewer Perspective: Realize that what's visible and clear on your large monitor may not be the same on a participant's smaller screen.
▪️ Choosing Between Desktop and Window Sharing: Learn the pros and cons of sharing your entire desktop versus a specific application window in Teams.
▪️ Adjusting Screen Resolution for Clarity: Find out how to change your screen resolution to ensure that all participants can easily view and read your shared content.
▪️ Utilizing Windows Magnifier for Detail: Use the Windows magnifier tool to zoom into specific areas of your presentation without losing audience engagement.
▪️ The Power of PowerPoint Sharing: Explore how sharing PowerPoint directly within Teams differs from sharing it as a desktop or window, and its impact on audience interaction.

00:00 Common Mistakes When Sharing Screen in Microsoft Teams
03:18 How to Share Desktop in Microsoft Teams
05:47 Windows Magnifier to zoom in
06:34 How to Share Window in Microsoft Teams
08:45 The problem with sharing windows in Teams
10:35 Different Methods to Share PowerPoint in Teams
12:06 How to include System Audio when Screen Sharing in Microsoft Teams
12:38 How to Annotate Screen in Microsoft Teams
13:36 How to Share PowerPoint Slides in Teams
16:01 Wrap Up


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#MicrosoftTeams #TeamsMeetings

[shivaheidaripoor]

As an IT instructor, which try to update my knowledge frequently, this is one of the best videos in this topic I seen so far! Very professional and high quality! Thank you!

[DJVIC]

As a Talent Development Consultant I deliver virtual training everyday and your video had increased my knowledge and be more creative with Teams Share/presentation! Thank you

[kimjalun]

Thank you for enumerating what the presenter can do to improve the screen sharing experience. Meeting attendees can _also_ impact what they can see. They can zoom in to whatever you are sharing by pressing the Control key and scrolling on their wheel mouse (<Ctrl>+<scroll wheel>). Once zoomed in, they can left-mouse-click and drag the screen around.

[LeilaGharani]

GOOD NEWS: Presenter View has gotten an update! You can now play videos when you share PowerPoint. I'll make a video about it soon.

[vijayarjunwadkar]

I am amazed Leila! You never fail to deliver on the contents of any subject! The detailing in this video is superb and it was like watching it "live" both as a participant and presenter experiencing how it "feels"! Your efforts literally "show" through! Thanks once again, you are great! 😊👍

[chh]

Tuesday Mornings w/Leila ... w/a mug of hot black coffee.

" ... If you learned something new from this video, please ..."
Of course I did ... it's a Leila video ... how can you not learn something new?

I'm a novice ... so I've already watched many many Teams training videos and tutorials. Once again Leilia's videos are the best (no surprise to anyone who has followed her other Excel videos). I am better with Teams than a week ago ... still have quite a ways to go ... but the content and delivery are so helpful ... thank you ... thank you ... thank you ...

[evascargill]

Am I tempted to send this to my online teacher? Yes.

[lornarhagnanan]

Training and the lady presenting it is awesome and presented herself professionally.

[fnsmike]

I do remote training through Teams and had to figure all these tips out through trial and error over the past year. I know about a dozen people I'm going to forward this video to right away and save them the same hassle!

[mmatthews]

Thanks Leila, really useful! I’ve been on so many meetings where the first words are “can you zoom in a bit please, I can’t read that...”

[michaelkistner]

Thanx Leila, learned a lot BUT missed you clarified about the presenters mode even when you got only one screen on your side connected (like in a laptop or so). So it is even possible to stream the presentation to your audience while operating the presenters screen on your side.
If I remember right it's
1. Share you powerpoint
2. Start the presentation
3. Right click on your presentation
4. Choose presenters mode
or the more professional version
1. Start you presentation
2. Switch back to Teams and share the presentation screen (not PowerPoint)
3. Switch to you presenters screen
4. and go

[SavageGothamChess]

You are not just good in Excel. You are the best in everything. Excellent and very useful tutorial. 👍🙂👏🔥

[JohnBrown-CRSI]

Leila, are you aware of any way we can get rid of the black bars on either side of the presented material? If we could utilize the full horizontal landscape it would help with readability for the viewers! You are already my hero, but if you figure out how to lose the bars you’ll be a SUPER hero!

[selvaganapathy]

when it comes to any productivity tool, you always cover the hidden features and it saves a lot of time and makes our work more efficient.

[aloha]

The video is just the right length with necessary content created professionally and presented clearly. Thank you Leila. Quick question: when presenting PowerPoint from the local computer by sharing the slide window, do the audience get to see the camera feed from the presenter? You mention it in the video, but, it is not clear whether that option is available only to PowerPoint files uploaded to Teams. Thank you!

[tomdarling-fernley]

Great content, thank you, especially resizing windows and variables with displaying Excel. One approach I use is to drag the Teams meeting and anything I want to present to the laptop display - that way it'll usually be well-sized for audience displays plus I'm still looking at the camera.

[mariuspretorius]

Thank you Leila! You saved me from having to test it myself. I have a scenario where the presenter needs to present both to a live audience and a remote audience, using Teams. From your video I could determine that the PowerPoint slideshow shared as a window will work best in this case. Since the presenter (including the data projector audience) and the remote audience will have the same view.

[WeekendMuse]

This video is so useful. Didn’t expect some dialog boxes are not showing to the viewers in Excel when sharing a window. When presenting I try to join the meeting on two computers. One to present and the other to monitor what viewers can see.

[NiKo-igtd]

An additional and useful feature is on the user viewing shared screen. From the … menu (three dots menu at the top of teams window) and select ‘Focus on content’ which will gain some window real estate by hiding the attendees icons which are rather large.

[shinaxia]

I'm facing my first presentation on Teems and this video really helped me. Thank you!