PROJECT BUDGET COST MANAGEMENT EXCEL TEMPLATE - FULL TUTORIAL

COMPLETE HOW TO USE TUTORIAL.
Benefit from this excel template construction management tool. Advanced cost estimating tool with an intuitive interface makes it very easy to use.

Prepare project budget estimates
Complete Bill of Quantities (BOQ) spreadsheet
Transform into Subcontract Package agreements
Follow up on variations
Automatic Cost Projection

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0:00 - INTRO PRESENTATION
0:48 - TEMPLATE FEATURES
4:42 - BRIEF OVERVIEW
25:18 - FULL TUTORIAL EXAMPLE
48:57 - OUTRO

[-Evil-Genius-]

🎯 Key Takeaways for quick navigation:

00:00 🎯 *Introduction to Project Budget Cost Management Excel Template*
- Overview of features in the Excel template for project budget cost management.
- Suitable for contractors, developers, property owners, and individuals managing budgets for various projects.
- Key features include budget estimates, bill of quantities, variation costs, change orders, and automatic cost projections.
02:25 📊 *Structure of BOQ Line Data*
- Five-level BOQ line data format for easy filtering (executive category, budget category, contract package, subcontractor/supplier, construction area).
- Detailed explanation of each section, including description, budget category, executive category, subcontract details, project area, units of measure, and BOQ numbers.
- Emphasis on the flexibility of the template for large projects, allowing easy data retrieval and filtering.
07:03 🔄 *Project Progress Tracking and Data Entry*
- Demonstrates how to enter data for budget estimates, actual subcontracting numbers, variations, change orders, and contingency.
- Explanation of how contracts supersede budget estimates and how variations impact cost projections.
- Overview of the variance column indicating the difference between the final cost projection and the original budget.
14:37 🧮 *Contractor's Margin Application*
- Explanation of applying contractor's margin at different stages: budget, agreement, variations, and total.
- Illustration of how the contractor's margin percentage affects the total cost projection.
- Emphasis on consistency in applying the contractor's margin throughout the budgeting process.
23:43 📈 *Overview of Executive Reports*
- Overview of preset reports, including executive reports, cost projection per area, contract totals per subcontract, and variance analysis.
- Emphasis on the need to refresh reports after making changes to the data.
- Explanation of how reports help visualize project progress, costs, and areas where budget goals are exceeded or saved.
25:29 🚀 *Starting a Project from Scratch*
- Step-by-step guide on setting up a new project with an empty template.
- Introduction to setting up executive categories, budget categories, subcontract packages, and project areas.
- Demonstration of populating the BOQ entries with details such as description, budget category, executive category, subcontractor, and quantities.
35:42 🛠️ *Example: Preparing Budget Estimates*
- Detailed example of preparing budget estimates for various items (demolitions, tile supply, tile installation, etc.).
- Illustration of how entries in the BOQ contribute to the overall budget estimate.
- Emphasis on the dynamic nature of the template for easy tracking and management of project costs.
35:56 💰 *Budgeting for Subcontracts*
- Overview of subcontracted items for demolitions and floor installation.
- Negotiations with subcontractors for lower prices and resulting budget adjustments.
- Final cost projection with savings of around €800.
37:33 🏗️ *Building Works Subcontract*
- Breakdown of agreements for floor tile supply, including different suppliers and negotiated prices.
- Comparison of original budget, cost projection, and savings achieved.
- Pending agreement for exterior area tiles affecting the overall cost projection.
39:52 📈 *Overall Project Status*
- Recap of subcontracts and supply agreements prepared, with a focus on specialty equipment and decor items.
- Introduction of change orders and contingencies for potential variations.
- Continuous updates to the spreadsheet as the project progresses.
42:32 🔄 *Managing Changes and Contingencies*
- Addressing variations in quantities and potential uncertainties in subcontractor agreements.
- Addition of contingency percentages for electrical and carpentry works.
- Reduction of variance from the original estimate through adjustments.
44:33 📊 *Finalizing Cost Projection*
- Dealing with additional costs from the electrical subcontractor and adjusting the contingency accordingly.
- Decision-making on purchasing specialty equipment and tracking decor purchases.
- Regular updates to the spreadsheet for an up-to-date cost projection.
46:06 📑 *Executive Reports and Summary*
- Overview of executive reports, including contingency and contractor's margin.
- Cost breakdown per project area and identification of areas exceeding or saving budget.
- Detailed reports on original budget, contracts, variations, contingency, cost projection, and variance.
47:40 📊 *Complete BOQ Summary*
- Finalizing the project cost analysis with a complete BOQ summary.
- Setting up dropdown list options, filling in BOQ data, and managing supplies and subcontracts.
- Inclusion of contingency and contractor's margin for each item individually.

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[Abreu]

what about for selfperform activities where we as main contractor is using labour and own plant equipment to perform works?

[mannty]

What if there's many projects for a hospital facilities area, how would I add multiple projects? Would I use a separate template for each project?

[torontawy]

Can we use for a software product start up ? Can we customize accordingly ?

[dziggy]

Can you make a vixeo how to build this, step by step ? Thank you in advance

[ginoJK]

Hi can the spreadsheet currency change to South African ZAR?

[richardb]

i have not recieved my download link after purchase.

[richardb]

i have not recieved my download link after payment

[mbongogeoffredtemmla]

Difficult to learn sir, can you elaborate it step to step.