TOP 5 Microsoft 365 Sensitivity Labels for Data Protection

Is your business using Sensitivity Labels in Microsoft 365 to protect your company data? Sensitivity Labels are a feature that not many businesses are using.

#microsoft365 #dataprotection

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📽️ Video Chapters
00:00 Introduction
01:38 Sensitivity Label Use Cases
03:50 Sensitivity Label Mistakes
05:03 Full Demo
05:24 Create Public Label
08:02 Create General Label
10:00 Create External Confidential Label
14:08 Create Internal Confidential Label
16:33 Create Confidential View Label
18:50 Create Label Policy
21:32 User Experience
26:43 Final Thoughts

[calvin-]

Jonathan, for real, your a legend, the way you explain things is just out of this world.
Appreciate it a lot!!

[AbdullahOllivierreIT]

E3/E5 auto creates these labels for you however in Business Premium you need to create them manually either through the MS compliance portal or through PowerShell (imperative or declarative)

[lukak]

Man you are amazing no fuss and direct hands on with clear explenation! amazing!

[davidadams]

I've never used sensitivity labels before but this is a very timely video because I right now have a need to prevent Guests from being added to a Private Channel and, according to a Microsoft article, applying a sensitivity label is their recommended approach. Very interesting (and useful!) video.

[AndyTate-]

Jonathan, as always a very informative video.
Any advice or suggestions for videos to guide users of Business Standard through the process of adding "Groups & Sites" to the scope of labels as there are some additional settings that are required to be completed.🙂

[mbutterzmat]

Great video Jonathan - I'm in the process of implementing this at my work. Couple of questions
1 - why apply a label if it doesn't encrypt it? i.e. why bother classifying a document as General when it doesn't do anything to it
2 - is there a way of applying labels to existing files (say within SharePoint) without opening each one, applying the label and resaving it?
3 - would you recommend auto-labelling? It worries me that it would mark something as confidential and encrypt it when it doesn't need to be.
Thanks!

[devilmaycry]

Thank you very much for this video. How do files with sensitivity labels applied to them behave when membership to the label is based on dynamic group? I have create a label and distributed it to a dynamic group. I have later tagged a word document with this label. At a later stage I also amended the dynamic group to include more users, however the new employees in the group never get access to the previous old word document. How does this work? I have waited a couple of days, still the behaviour is that new employees within the group still do not have access to old documents.

[luisenriquem]

Hi Jonathan.

First, thanks for the video, it was great. I have a question. I have disabled collaboration work with external users and guests in my tenant and Sharepoint Online, so do I need to enable sensitivity labels for Microsoft 365 and Sharepoint groups?

[littletoes]

Thnx for making this so easy to understand. :)

[ThihaYarzarMin]

Hello Jonathan,
I am your big fan.
Please bear with me, why do we need to apply the label on nothing sensitive emails or files. What is the difference between without applying a label and applying a label on nothing sensitive?

[ryotang]

Hi guys, i m using e3 and so do most of our users, but i dont see information protection tab at all in ms purview.
What license do i and our users need so that can use this sensitivity label?

[CraigTompkins]

Question - If an email is set to general and sent without an attachment to a user that is not a guest, will they be required to create a guest account (or use a one time password) to open that email. I was going to set the General label as the default for emails, but we deal with so many external people that we would not want them to have to authenticate to read all our emails.

[lukemanning]

Thanks very much for the video, very informative. You mentioned label priority but then didn't come back to it, unless I missed it?

[DanielBarrett-qrpx]

Hi Jonathan, firstly thank you for this as well as all your other uploads. By far may favourite channel. Can I get away with Business Premium licensing to use Sensitivity Labels?

[lngjdei]

Thank you for this video.
I am currently blocked by the message "Rights Management is not active for the tenant" when enabling controll access. I have looked at multiple documents and dont see a clear article explaining where to enabling Rights Management from.
Are you able to please give some advice to this questions.

Thank you!

[schlagerburschi]

Thank you for that! Very interesting. What License is needed to use the Labels? Is it included in M365 E3 Plan? thx

[TravisHayler]

Can you extend labels to other data sources like on a nas or only within 365?

[errorcodehub]

How we increase the office 365 Admin centre Storage

[AbdullahOllivierreIT]

The video, "TOP 5 Microsoft 365 Sensitivity Labels for Data Protection, " hosted by Jonathan Edwards (also known as the Beard365 guy), discusses the underutilized yet essential feature within Microsoft 365 called sensitivity labels, which enhance data protection. Sensitivity labels allow businesses to classify and protect their data by applying labels to documents, emails, and SharePoint sites. These labels help in encrypting documents, restricting access, and even setting expiry dates for sensitive information.
Jonathan demonstrates the creation and application of five crucial sensitivity labels in Microsoft 365:
1. Public: For information that can be publicly accessible, like brochures or blogs.
2. General: For internal data that can be shared within the organization or with trusted external partners.
3. Confidential External: For sensitive data meant for specific individuals inside or outside the organization, with access restrictions and possibly a watermark for extra security.
4. Confidential Internal: For highly sensitive information that should not leave the organization, allowing more stringent access controls.
5. Confidential View Only: For confidential information that recipients should only view, not print, forward, or edit.
He emphasizes the common mistakes businesses make, such as creating too many labels or confusing naming conventions, which can overwhelm users. The video concludes by showcasing how these labels are applied in practical scenarios within Microsoft 365, illustrating their effectiveness in real-world applications to safeguard business data.