The Eisenhower Matrix - aka The Time Management Matrix

The Eisenhower Matrix has the power to change your day, your week. It even has the power to change your life.

The Eisenhower Matrix - aka The Time Management Matrix.

Has the power to change your day, your week. It could even change your life.

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114. The Eisenhower Matrix - aka The Time Management Matrix

Orthogonal ------- ORTHOGONAL. The dictionary definition is: “of or involving right angles; at right angles.” But it has a related meaning; when two things are independent, they are considered to be othogonal. There’s a second meaning: “statistically independent.” When it comes to a 2 x 2 matrices, a 2x2 matrix is orthogonal - in the sense that the axes are at right angles. But the factors that the two axes represent, are not necessarily orthogonal. The matrixes that we started with last time were a mixture. If we’re talking about food: food can be healthy; food can be delicious. The two are independent. Or a partner. A partner can be smart; a partner can be attractive. But what about this one: for a car, we might have performanceand price. But performance tends to come at a price. The two are not independent; the two are not orthogonal The Eisenhower Matrix ----- What about today’s main event, The Eisenhower Matrix Actually, it does pass the orthoganality test: If I tell you that a task is important, I’ve told you nothing about its urgency. If I tell you a task is urgent, I’ve told you nothing about its importance. Urgent and important are orthogonal. But I’m getting ahead of myself. Stephen Covey’s Time Management Matrix. ------- One or two of you mentioned that the Eisenhower Matrix reminded you of Stephen Covey’s Time Management Matrix. There’s a good reason for that: They’re one and the same! Covey gave the quadrants numbers: Quadrant 4: Not urgent, not important ----- Back in my day the classic example would be watching too much TV. The modern equivalent is surfing the web, or checking Facebook or Instagram or Snapchat every two minutes. In a word: Avoid! We’re going end up with 4 “D”s, So I’m going to swap “Avoid” for “DUMP IT!” Quadrant 3: - Urgent and NOT important ----- These are distractions and interruptions. Such as phone calls. These are things that we should DELEGATE! Which leaves us with the two quadrants we focused on last time, when we took to the high seas. Quadrant 1: Urgent AND Important ----- The boat is sinking. You gotta bail and you gotta bail now! The “D” here is “DO FIRST” Quadrant 2: Important and NOT urgent --- In our boat, it was the act of diving down to attempt to repair the hole. The act that - eventually - saved the day. “Dump”, “Delegate”, “Do first”. What exciting “D word” will we find behind this powerful quadrant Ready. Steady. “D” is for… DECIDE! Decide Really is that it Yep. that’s it. “Decide” when to do it. In other words “Schedule it”. To me, this hardly does it justice. Perhaps now you see why I dragged you off to the middle of the ocean, rather than just going through the quadrants one at a time. Because the words “Decide” and “Schedule” do little the impart the IMPORTANCE_ of this quadrant. Day… week… year ------ Remember our little chat about the orthogonal nature of theses axes The axes may be independent. But the quadrants are not. In any day… in any week… in any year, you have a fixed amount of time. Your degree of success will depend largely on how you divide your time between these four quadrants. Can we agree that it would be beneficial for you to spend as much of your time as possible on the IMPORTANT No problem: stop doing - DUMP - the not urgent and not important And find a way to DELEGATE urgent and not important That’s a great start: you’ve maximised quadrants one and two. But you’re not there yet. If you’re like most people, you’ll find the “urgent” will overshadow the “important and not urgent”. If you think about it, that’s not surprising. Quadrant 2 items require planning and scheduling. Whereas Quandrant 1 items turn up all by themselves! At the most inopportune moments! Like hitting something in the middle of the ocean that punches a hole in the boat. It isn’t perfect ----- I like the boat thing as a mental model, because it carries an important message: The secret to reducing the size of this quadrant 1 often lies in quadrant 2. But there’s something about the boat mental model that isn’t perfect: the hole in the boat was … unavoidable. And it’s true: Quadrant 1 items often are unavoidable. Like when the school calls to tell you that your child is ill, and you need to rush out of the office to go

[wenzwenzel]

The bailing water analogy was very good. I think the key is taking your fundamentals, like sleep, diet, exercise, and family and reserving fixed space for them. Then the difficult part is creating systems for prioritization. As a manager you can impose them. As an individual, checklists and calendar ticklers are about the best one can get. The idea of stopping to sharpen the saw, instead of trying like hell with a dull blade, that applies. The time taken for planning and optimization are critical. All of us can do better!

[sanketss]

such a interesting and lucid way to explain this concept. thank you so much i liked the boat analogy

[pauldzinnjr]

I love this video Gary, and I love this reminder! I would like to, as well mention this, hopefully, it would help. Decide is actually a very powerful and, as well, very VIOLENT word, HAHA! it is one of my favorite words. The reason why I like it is that it literally means, CUT KILL... As in to kill/cut other options you had. This gives you the freedom to pursue that one thing with more resources dedicated towards it. Decisions give freedom, and often times peace. This is SO helpful for folks who have a hard time deciding because it gives them the why behind the power of making a decision. I hope that helps! God bless! and thank you again for all of the value you bring to your audience (myself included!), Gary!

[noranel-sherif]

I liked a lot the Analogy. And enjoyed alot the short time intervals, the written script, cheat-sheet,  and the nice sense of humor of the channel. Many thanks Mr. Strong !!

[kevindurham]

I've been using the someka eisenhower tool and It's such a time saving tool!

[justusbrake]

"Implementation Problems" fill up my quadrant 1.
In Quadrant two I can do something about it by prioritizing the product back log with tasks that prevent or soften the blow of the problems that we are seeing now.
This will usually look like: Writing better error checking code - data validation - alerting user what the problem is with better error handling. Putting things into try/catches and more logging to start with.

[tmax]

Nice refinements to the video, Gary! Keep up the great work!

[Developmentthatpays]

Two questions for your today:
- What are QUADRANT 1 Urgent and Important things... that take all you time?
- What are QUADRANT 2 Important and NOT urgent things... that you could do to cure the Quadrant 1 things?

[johnjust]

Hi and thanks for the video. I don't get, in your boat example, what goes in quadrant 2 ?
Fixing the whole ? That's pretty urgent, no ?

[CapitalistSpy]

Pretty useful way in thinking in job interviews! in any field

[ramifakhry]

How do you take into account needed and available energy?

[yamlcase]

I much prefer the Conjoined Triangles of Success model

[missnurseeri]

Maybe… DATE IT, or DEADLINE, instead of DECIDE? Whatever works lol 😂

[adamcook]

Aren't quadrant 4 things really "sharpen the saw"? Not really the kind of things you dump. They just need to be managed. If you totally dump them, you end up less effective at quadrants 1 and 2.

[af]

It has the power to change your day, your week, your month or even your year🤣😂🤣😂

[orangewarm]

You wouldn't put watching TV on the grid in the first place.