Project Management Made Easy: Mastering Paper, Evernote, Todoist, And Calendar

Managing projects is easy with these three tools.

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[PASTORJ]

Apple notes, Reminders, and Calendar. I have an Apple Pencil, and a paper feel protector, write in notes using GAPRA. If a thought comes up, I tell Siri and deal with from my Reminder inbox. Tried the notebook, used to write in FC planner, tried Hyatt Planner, nothing beats having everything in one place and all places, Apple = Minimalist + Convenience. Take Carls Apple course, it set me on the right path!

[j.d.]

I use to push back on your advice of separating projects and tasks but I've finally come around to doing so the last 3 to 4 months and it's made a big difference. I use Todoist & Notion. Managing projects via Notion has been a game changer for me. Largely thanks to the database feature it lets me process them in stages making it really easy to track, plan, and execute. And I can view all of them using filters quickly so it doesn't require a bunch of scrolling. But taking your approach has allowed me to 10x my production workflow as well. Less managing and more doing. So thanks for that!

[muffintopnc]

I really liked this video because of the detail you showed while explaining your rationale. Nicely done, thanks for putting this out there. Very helpful.

[shenjianhong]

Wonderful! I have done the separation of project management and task m for years. And you're right, it's impossible to manage long-term project esp in reminder app or To Do app.

[JT]

My life isn't so full that I need a digital manager of any kind, but you've illustrated exactly why I don't actually like using them - scrolling to find stuff!! The giant notebook that ends up full of scribbles is how my mind obviously works best.

[claudiavolkman]

This is so great! I like what you shared about keeping one Meeting Notes note, with the most recent meeting notes on top. One new thing Evernote has introduced is if you make the date/title of each meeting notes as a header (small, med or lg) vs adding a divider, you can collapse it. And a suggestion for another video: your desktop looks so clean and uncluttered. Could you demo how you organize things -- like when you collapsed Evernote, where does it go off to the side? Thanks, I always learn a lot from you, Carl!

[kestorr]

hi Carl, what is your take on using paper planners in place of what you are using Todoist, for time-based sector tasks?

[alangatley]

Hi Carl I have just implemented your system, settled on Rocket Book as my note pad, Todoist & Evernote. I have used Evernote for years but just as an oversized filing cabinet. I have trawled your Evernote videos but would appreciate a link for Evernote specifically setting up a “Project” note. Aside how are you enjoying Bending Spoons working hard on invigorating Evernote after a long hiatus under the previous developers. Cheers Alan

[stewartv]

Another great video Carl! Could I ask - do you also use Apple Notes and Reminders as well as Evernote and Todoist. If so, is this more for quick notes, shopping list type things, etc.? Thanks.

[stevemarkperry]

Great video, thank you. If you have a project that ticks along over a week or few, do you tick it off in Todoist each time you work on it or just keep moving the same task along?

Historically, I’ve created sub-tasks for each step of the project in my task app but, as you allude to, it starts cluttering up the task app where a notes app is better suited. Going to try this approach with a general task saying “work on x project”.

[loumacuser]

Fantastic Carl. How about a simple process flow diagram or mind map to help illustrate the process described?

[AlfredLoo]

Off loading the details from the todo to the notes app. Why do I never think of that? Using your system, how are you going to share? The notebook info is going to be several versions behind.

[arnaurebassa]

Dear Carl, do you have any video where you explain what is the planning project in your Todoist?

[JamesPounder]

Hi Carl, great video! I like Evernote, I’ve never used it before so will give it a try. I have a quick question. What is the importance of ToDoist?? Why wouldn’t you just time block straight into Google Calendar and then link to Evernote?

[vieiraify]

Hi Carl, thank you very much for sharing this with us! Maybe I missed something but I've noticed that in the movie "Turning Projects Into Processes" (published 1 year ago) you put all tasks from Evernote to Todoist as separate tasks. In this video, you keep all tasks in Evernote and put in Todoist only one task named "Work on Top Terrace Project". Did you change the way how you manage projects or do you manage in different way depending on type of projects? Thank you!

[lhommedelapampa]

But once the project is launched, how do we add new links or tasks? It's not very practical to search for the note in Evernote to add new elements. It's easier to pile up the new elements in Todoist with one click.

[carlschulz]

Thank you for you explanation. A question (one among many) related to taking notes: Do you take your notes all digitally? I find that my meetings occur in many different places - coffee shop, formal meetings, and in public session (I am chairman of the local planning board and as such chair judiciary hearings on public projects). I have been taking notes on a note pad and then scanning them into the electronic system of the week when I get to it. My intent is to then summarize and distill them (this is often the step that gets missed). I usually create a single electronic note per paper note.

[joaovitorlara]

Carl, se você utilizasse o TIcktick, poderia fazer todas essas vinculações (tarefas e calendário) em um único aplicativo. Menos cliques, mais tempo, mais confortável para o mesmo resultado. O lado ruim de usar assim - penso eu - é que se na proxima semana tiver que deslocar a agenda, você vai ter que olhar no calendário o que pode alterar, para depois ver no Todoist qual projeto em questão teria que adiar, e se poderia fazer isto. A ideia de gerenciar os projetos é ótima, e estou passando a implementar, mas não entendo porque este movimento de calendário separado do gerenciador, se pode ser mais simples.. a menos que seja preferencia, pois até todoist está virando um planner.

[MarcoGianga]

How do you manage multiple google accounts calendars on one page??

[mcjackson]

Why don’t you use the tasks feature from within Evernote itself as opposed to having to go outside of Evernote to Todoist?