Quickbooks 2019 Tutorial for Beginners - Difference Between Entering Bills & Expenses

I get a lot of questions about when you should enter a bill vs when you should just enter an expense directly in your check register, and this video clears this up and walks through how and when to enter both types of transactions.

[victoriali]

Finally, someone explained when to use Enter Bills and Write Checks. I was so confused.

[risviaishan]

Thank you very much. you saved my time

[Mymusicfmw]

I am entirely new to QuickBooks Premier with Enhanced Payroll!! working for a newly opened Asphalt manufacturing company. To say I’m a bit intimidated is putting it mildly. I’m not even sure which to download to my computer. I’ll be referring to QBU frequently.

[peterread]

Thank you the video explanation on recording merchant fees. Can you clarify how to deal with the associated invoice received from Stripe for the fees please? Does this get recorded as an expense? As Stripe is in Ireland and I am in the UK it is subject to the Reverse Charge VAT here.

[princezinc]

I want to know if I reconciled the Bank statement one time is it possible to do again, please let me know

[impactodelsurenterprise]

Can you still track job costing or do a billable item for the client if you use the check register function?

[maryklimowicz]

I paid some bills by printing checks and also did a payroll. All the payroll showed on the check register, but some of the vendor payments did not. I am very confused about this.

[fernandomlarrea]

Thanks Matt for the explanation, but in the check register I cannot put the tax that pays for the purchase

[sadhanagupta]

Hi sir if i had created an expense then will it also add in creditor's balance?

[patc.]

Great video. We are a small property management company. Vendors send us an invoice for work once work has been completed. Should that be entered under Accounts Payable or just as an expense? I have been placing all bills that come in under expenses (electric, gas, vendor invoice etc.). How do you know when to disguish between the 2 or do all the expenses fall under AP?

[Mymusicfmw]

Your video helped me very much. I’ve been entering bills and paying using the workflow. Yet when I run a balance sheet, many of the bills paid are showing up under the accounts payable account (pending payment...not yet paid etc). But they are paid and do not appear in the correct expense account. I can’t figure out what I did wrong or how to fix. I can see the billpmt-check next to the vendor name.

[danielleacosta]

I just finished watching this video, but it didn't quite answer my problem. I use my bank's bill pay website to actually pay the bills. I am using Quickbooks to track/enter receipts and make tax deduction reporting easier when it's time to file. Is there any way to show bills as paid on my Quickbooks account even though I don't use the pay bills feature or check register in Quickbooks? I currently have $9601.82 showing in the red overdue tab, but they are all bills/expenses that have been paid by outside means during the months of January and February. Please advise?

[abame]

Hi-- Your tutorial was very good. I do not have a bank account attached. I am just wanting to list expenses in the categories that I will use for taxes and list my income same way. I was able to follow thru the checkbook register. When I go to the expense list I can not find the listing for all the entries under that expense account and see that list. Is there a course for that?

[reneemorton]

I need your help, I had the CEO withdraw funds to purchase supplies for the non profit service, and in quick books I set it up as EFT withdrawal in their name. Now we are receiving the items in house as personal inventory, do I need to show in the system what those funds was used for?

[Arlo.Alira.]

This was really quick and to the point. I appreciate that.. My only question... I'm adding in Debit purchases (gas and office supplies) Just as you explained and underneath where I'm putting the "type" as Debit once I enter it then puts CHK underneath..I'm using the 2 line format.. Is this just because of where I'm inputting these purchases?

[roserechayito]

Does this automatically make a journal entry?

[rogeliomaldonado]

How do I log business expenses related to advertising? For instance I purchased advertising signs and stickers for my business on eBay. How do I go about logging these expenses? Thank you

[cagneynelson]

We have started a using Quickbooks for our construction company. I have a question about entering bills. We have entered bills for supplies and materials bought on our credit card. ( I know now that we should add these translations under CC charges) I’m now trying to reconcile the CC translations. The translations I put I as bills are not showing up in the cc register. How do I fix this? These translation do need to be applied to invoices to be billed out.

[DarrenMoore]

What if I get a bill and pay it immediately. Would I record that as an expense or bill? Is there a reason why I would not just pay the bill then enter it as an expense?

[dougtepe]

trying to separate out business and person not put all in one sheet for taxes please advise.