Data Studio Dashboard with a data pipeline tool synced with Podio using custom Webhooks and Google C

Summarize

This project was done by the Blackcoffer Team, a Global IT Consulting firm.

Contact Details
This solution was designed and developed by Blackcoffer Team
Here are my contact details:
Firm Name: Blackcoffer Pvt. Ltd.
Firm Address: 4/2, E-Extension, Shaym Vihar Phase 1, New Delhi 110043
Skype: asbidyarthy
WhatsApp: [phone]
Telegram: @asbidyarthy

Client Background
Client: A leading tech firm in the USA

Industry Type: IT

Products & Services: IT Consulting, SaaS

Organization Size: 300+

The Problem
The client needs a consolidated KPI dashboard that aggregates data from various applications and SaaS products. Currently, the data is scattered across different platforms, making it difficult to track key performance indicators (KPIs) effectively. The client wants a dashboard that automatically updates with new data, eliminating the need for manual updates. The dashboard should contain separate tabs for current week sales, tickets, customer satisfaction, leads, conversion, company records, and finances. Additionally, the client wants to use Google Cloud Functions to sync data regularly between the Podio data app and Google Sheets.

Our Solution
The proposed solution involves the creation of a KPI dashboard in Google Sheets, which will serve as a central hub for all the client’s data. This dashboard will be populated with data from various sources, including Google Sheets and the Podio data app. The data will be organized into separate tabs, each representing a different aspect of the business. The dashboard will be designed to automatically update with new data, removing the need for manual updates.

The process begins with obtaining access to the data in Google Sheets. Once the data is accessed, a list of KPIs to be visualized will be prepared. The data from Google Sheets will then be connected to the Google Data Studio dashboard for visualization. The dashboard will be designed to align with the client’s goals, prioritizing the most important KPIs and positioning them at the top of the dashboard. The dashboard will also be protected to prevent further or accidental changes, ensuring that data can only be added or changed through designated data sheets. Collaborators will be invited via email, with specific roles assigned to ensure effective collaboration. The dashboard will be customized with brand-aligned colors and fonts to enhance its appearance and authority.

In addition to the dashboard, webhooks will be created for the Podio data app deployed as a Google Cloud Function. This will enable regular data synchronization between the Podio data app and Google Sheets, ensuring that the dashboard is always up-to-date with the latest data.

Solution Architecture

Deliverables
End-to-end data pipeline
KPI Dashboard in Google Sheets with separate tabs for current week sales, tickets, customer satisfaction, leads, conversion, company records, and finances.
Automatic update functionality to eliminate the need for manual updates.
Webhook for the Podio data app deployed as a Google Cloud Function to sync data regularly.
Tech Stack
Tools used
Python
Google Sheets
Google Data Studio
Google Cloud Functions
Podio data app
Language/techniques used
Python
Javascript
Skills used
Data Analysis
Data Visualization
Cloud Functions
API Integration
Databases used
BigQuery

Business Impact
The implementation of the proposed solution has significantly improved the client’s ability to track and manage key performance indicators (KPIs). Prior to the solution, the client was struggling with data fragmentation across different SaaS products and applications, which made it difficult to compile comprehensive insights. The KPI dashboard, now consolidated in Google Sheets, has streamlined this process, providing a unified view of the business metrics.

This solution has also automated the data update process, saving valuable time and resources that were previously spent on manual updates. The automatic update feature has allowed the client to focus on analyzing the data rather than spending hours updating it.

Additionally, the integration of the Podio data app with Google Sheets via Google Cloud Functions has improved data synchronization efficiency. Regular data synchronization ensures that the KPI dashboard is always up-to-date, providing real-time insights into the business performance.

These improvements have led to enhanced decision-making processes within the client’s organization. With accurate and timely data, managers can now set and achieve goals more effectively. The consolidation of data has also facilitated cross-departmental collaboration, as teams can now access and share data easily.

Overall, the solution has resulted in significant business impact, leading to improved operational efficiency, informed decision-making, and strategic planning