How to Use Track Changes and Comments in Microsoft Word (2023 Update for PC & Mac)

Learn how to use Track Changes in Microsoft Word, including insertions, deletions, and format changes. We will also look at how to insert, delete, reply to, and resolve Word's new Modern comments.

These steps are for Word for Microsoft 365 for PC and Mac in 2023.

Chapters:
00:00 Introduction
01:22 How to Turn Track Changes On and Off
02:03 How to Show and Hide Track Changes
04:03 How to Delete, Insert, and Replace Text with Track Changes
04:42 How to Change Formatting with Track Changes
05:04 How to Accept or Reject Track Changes
06:09 How to Insert Comments
07:27 How to Reply to and Resolve Comments
08:43 How to Delete Comments
09:19 How to Open and Close the Reviewing Pane

📝 Companion Blog Post/Transcript for this Video
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How to Use Track Changes and Comments in Microsoft Word

💻 Related Resources
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Microsoft Support Article: "Use @mention in comments to tag someone for feedback"

How to Use Comments in Microsoft Word (Modern Comments)

(Word 2016) How to Use Track Changes in Microsoft Word

(2021 version of Word for Microsoft 365) How to Use Track Changes in Microsoft Word

How to Print Files With or Without Comments and Track Changes in Microsoft Word

How to Use Microsoft Word (Playlist)

Track Changes in Microsoft Word (Playlist)

How to Change the Color of Track Changes in Microsoft Word

How to Remove User Names from Existing Track Changes in Microsoft Word

Thank you for watching!

#microsoftword #wordformac #trackchanges

All Rights Reserved © 2024 Erin Wright

[kolbe]

This video is great, I'll share it with my coworkers. Good job.

[stephanieruthlessly]

You are such a gifted teacher. Thank you.

[teamvbs]

Was driving me crazy with these edits and this showed me so easily how to use. Thanks!!

[patriciadanna]

Excellent information....really needed those tutorials on "comments." Thanks.

[debra]

Hi Erin--I can't thank you enough for this tutorial--you have become my official Word guru!

[Orangesky]

Thank you Erin. This tutorial was instantly helpful.

[coloredpencils]

Thank you for this great tutorial that I can send to my digitally challenged clients!

[tethysmaiden]

Thank you for this! I'm learning how to become an editor and your videos are gold!

[FaBu]

The best explanation so far. Thank you so much.

[ElaineFoster]

VERY helpful. You are an excellent teacher.

[stephenfennell]

Hello Erin, I wanted to pass on my sincere thanks to you for your webpage 'How to Change the Proofing Language for Comments in Microsoft Word'.
(I am putting this note here because I can't think of any other way to pass my thanks to you.)
As I followed your instructions, I was flabbergasted at the steps required. Almost none of the buttons and boxes and options one has to select give any clue that one is on the right path until the last moment. Who would have thought that the proofing language for _comments_ was buried about ten storeys down under Styles? I thought Styles was all about fonts etc. I have often spent ages hunting in vain for this under File > Options which has the tools for proofing the body of the text.

[AlannaJudge]

Thank you so much for this! It is very helpful!

[srm]

Thank you for your helpful video. I would like to understand how to finalize the document for sharing so that others are not able to see all my changes that were tracked?

[ct]

If you accept a track change of a figure # will it automatically update if you add a figure before it (i.e. will the figure number increase)? Or would you need to update the field? Wondering if there's an impact to accepting a change before you finish editing the entire document.

[lv]

Thanks for the video, I’m wondering if there is a way to have the old type of comments using the word for mac? I don’t want the answer option below and I want a line on my text leading to the comment and can’t find how to change this

[tanishaesparza]

Can you show how to remove an indention in Track Changes, please? I tried highlighting the line that needed to be left aligned but nothing happened when I clicked on "align left" in the paragraph box.

[denisemartens]

How do I amend the black arrows at the beginning of text that link to the Contents menu please?

[videorao]

How can I view only unresolved comments ? Say there are around 50 comments in the file and 45 are already resolved. Now I want to see only remaining 5 comments by clicking on next comment button. It would be easy to respond on them for resolving. But currently when I click on next comment, Word is going to 1st comment in the doc even though it is resolved and then if I click next button again, it is going to next comment even though that is also resolved already. How to enable Word to go to next unresolved comment ? I am using Word for Microsoft 365. I don't see the options of activating contextual / List display in Word. Pls help.