Save as Draft in Power Apps Form

In this video we will explore how to save Power Apps form data as Draft. We will leverage the PowerApps form control SubmitForm function and explore the options for saving data as Draft in SharePoint list. We will also apply filters to show Draft items that are Created By the current logged in User.
Save as Draft allows user to save their data without completing all the form data or form required field validations. The users can get back to the forms in draft & continue from where they left off and submit the form. Save as Draft feature is useful in scenarios of large or complex Power Apps forms.

Table of Contents:
00:00 - Intro
00:30 - Scenario - Power Apps Event Itinerary Power App connected to SharePoint list
01:34 - Add Save as Draft to Power Apps Forms
05:16 - Handling required field validations in Save as Draft scenarios
09:41 - Show Draft watermark in PowerApps gallery items
10:30 - Use Coalesce function to show default text for empty fields
11:26 - Show Draft items only if Created By the current logged in User
14:08 - Use Patch function to add empty value for required fields
16:26 - Possible scenarios & use cases for Save as Draft in Power Apps
17:40 - Subscribe to Reza Dorrani channel

#PowerApps #SharePoint #PowerAppsForms

[qiangzhao]

Thanks, Reza, always have take away after watching your amazing video : )

[soigothazed]

I never comment on these videos, but this one actually helped overcome the annoying Save and Submit dilemma and I wanted to thank you.

[goodguywins]

I love your content generally, but this is the first time that I was literally asked about this functionality yesterday and BOOM, Reza takes us to school. Thank you for just doing such great work.

[abb]

Learning power from last 2 months from Reza.. Thanks for creating the channel..

[teresaagustin]

Thanks for making this video Reza. My Engineering team would like me to create a complex form app where users will definitely benefit from being able to save their submission as a draft while they look up information for fields they might not know off the top of their head. Congratulations on surpassing 20, 000 subscribers! Very well deserved.

[simonball]

Another great video Reza. I’m slowly getting through all your amazing videos. Many thanks.

[adityadeshmukh]

Your all videos are very much useful and informative. Sometimes I am unable to see it on time whenever you post it, but I see it once as always...!! Thanks @Reza...!! 😊👍

[ArohShukla]

what a great video ....I had exact requirements for a client for Save for draft but I know, how it is done with amazing your tips and techniques .
I will use it for my next project Reza you so much for your high quality videos that is benefitting everyone ...🙌

[VeetleViewer]

Another great use case! It is true that office workers seek out better ways of doing things and reduce the chances of work falling through the cracks. Saving as draft allows them to log entries with available data, even if incomplete and also serves as a reminder of pending activities too.

[akshaynm]

What a fantastic technique Reza... 🙂🙂
Thanks a lot for sharing the knowledge.. !! 🙏🏻

[saraasfaha]

Thank you, Raza! Amazing job as usual!!

[aminahamilton-oig]

HI Riza... thanks so much for yet another amazing video. I have one issue. When I save my form as draft it seems to work just fine. When I reopen the draft, make updates and try to save as draft again, all of my data disappears. Do you have any idea as to why this is happening?

[terrymaster]

Thank you for this Video Reza. Just a quick question. Is it possible to use this draft logic for multiple screen form control that uses a patch function on the end of the last screen?

[lasherza]

Hi Reza- Can you please show the formula for the Information Icon in the Gallery?. How do you get it to show the form with "part" information filled in if it was submitted as draft previously?

[cvkealey]

Great video and an extremely useful function. I like the trick with setting the required property by variable. I typically set the submit button/icon to be disabled until all the needed fields are populated, but that formula can get pretty messy.

[FarhahAthilahHisamuddin]

Hi Reza, how did you do the events screen? and navigate the draft/submit button to it? because in your coding for the buttons, you did not add the navigate function

[navneetkaur]

Great video as always!
Ive been able to follow rhis easily for simple single screen forms.

How do i adapt this for a multi screen split form? It will not work for me at all when i use a split form!

[sossie]

Reza how are you handing Navigate after the form is submitted? You don't seem to have it set on the OnSelect property of either of the buttons. I have Navigate(screenSuccess) on the OnSelect property of the submit button. But this always navigates even if not all required fields are complete, and the user misses the required field errors

[navnkaur]

Amazing video, super informative. I always know what to do after watching your videos!

I have a multi screen form (created after watching your video on it) & want to add the save button on each page. Do I need to patch the save buttons?

[aishwaryagorthi]

This is a very general scenario we come across ! Thankyou for this informative video 😀 ! In the next video can you show us something about svg in powerapps !