How to Leverage AI Assistants in Power Apps and Power Automate and Sharing Prompts with your team

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AI assistants like ChatGPT and Claude AI can help automate tasks and save time. However, there are two common problems when using them - maintaining privacy when sharing confidential data, and sharing prompts across teams. This post summarizes a tutorial on how to use these AI tools while addressing both issues.

Maintaining Privacy with OpenAI API:

When you use ChatGPT, it trains on the data you provide, potentially exposing confidential information if shared with others. Instead, you can use the OpenAI API which doesn't retain your specific inputs and outputs. OpenAI takes privacy very seriously with GDPR, CCPA and HIPAA compliance. Using the API requires an account and key but allows utilizing ChatGPT privately.

Sharing Prompts for Consistency:

Crafting effective prompts is key to getting good results from AI assistants. Rather than re-inventing prompts, you can create a central repository for teams to share. For example, a SharePoint list can store prompts that everyone can access from within apps like Power Apps. This enables prompt re-use and consistency across the organization.

Walkthrough of Building a Prompt App:

The video walks through building a simple Power App that connects to OpenAI via a Power Automate flow. The App loads prompts from SharePoint, selects one, combines it with user input text, and sends it to OpenAI. The result is displayed back in the App. This allows private use of AI while leveraging saved prompts.

Key Takeaways:

Maintain privacy with AI assistants using the OpenAI API
Share prompts centrally for re-use across teams
Tools like Power Platform enable quick automation with AI
This approach helps organizations tap into AI capabilities while addressing common challenges around privacy and sharing of prompts. With some thoughtful planning, AI can be used securely and consistently across business teams.
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