How I Review My Projects in Todoist (The 2020 Edition)

This week, I take you through how I review my projects now I no longer organise my tasks by project.

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[robertvanallen]

Still doing "Classic" Todoist operations, works for my workflow. The 2020 Edition is something I'll consider after watching more of your excellent presentations.

[waynehorne]

Thanks Carl! This video answers a lot of my questions concerning the new approach. You have convinced me to make the change starting next week!

[DavidManuel]

I moved over to your new timeboxing based system last week and have been test-driving it for a week now. I'm not entirely sure whether or not I like it better yet! I'm finding myself letting tasks slip through the crack and pile up into the next day a little bit more, but that might just be from having a heavier week this week. Seeing that you are indeed keeping a defacto projects list within finder helps give me a sense of how to keep this version of the system working. I'm building out a projects list in Notion to use in tandem with your timeboxing setup in Todoist.


The one thing that I am a little bit worried about is potentially wasting time on duplication when planning out the potential sequence of tasks needed in order to reach any given larger project outcome. I want to try to avoid having to write out the list of tasks twice (once in the projects folder and then again in Todoist). But I'm hopeful about the possibility of having the project folder be more-so for housing-related reference materials for the project while continuing to store all the next-action steps in Todoist.


I suppose the scenario I'm worried about is one in which I have a future potential action step that I don't think makes sense to enter into todoist as yet, because that potential action step is contingent on whether a response from a third-party who I am waiting on. I'm worried about possibly duplicating tasks in that context by first temporarily storing that task in the project listing (in Notion/Evernote/Finder) and then down the line switching it to Todoist. That type of scenario is where I could see the more traditional GTD implementation in Todoist being cleaner, but that has its own drawbacks too, of course.


Thank you for sharing the time-boxing alternative! It's definitely interesting and it might grow on me!

[themoderndrift]

Great food for thought, Carl. I currently use Projects for repetitive tasks that require templates (not necessarily recurring tasks), so not sure how to replicate this in my own system. I do agree with past points you've made: don't date tasks and don't overwhelm yourself with daily tasks as you'll find yourself just rescheduling tasks (guilty as charged!).

[stevegleds]

If you are familiar with Carl's new system then you can skip to 8:10 where he talks about handling projects in the new system.

[infoaccount]

Can you please do a video referring to how you would set up projects if you were in a biz dev or sales position. A lot of us would definitely find value in that. thank you !

[ankzgpta]

Been trying to use the system and I think it will work for me. Just need to fine tune and push myself to plan the day ahead. 
I am really struggling to find the filter you have used for Today's Objectives & Today's Focus and Focussed 10. Please help there.
Also very keen to see how you do your Daily review and Weekly review using this new setup.

[nuhad]

Hi Carl great video - what's the Filter you have for Today's Focus if you don't mind?

[ajsnyder]

Hi Carl! This is definitely an off-topic question but I really like the green shirt that you are wearing in the beginning. Might I ask you what brand it is? Also, I stumbled across your content last night as I was researching tips on how to better use Todoist. My initial goal was simply to find clever shortcuts to make things easier to manage, however after viewing all of your Time Sector content, I'm now realizing it's likely not the tool itself that is holding me back from getting things done but rather the system that I am using. Going to give this a shot and see how it goes!

[finance_plan]

Thank you Carl!
please tell me what is focused10?

[diegojaumandreu]

Hey Carl, what filters do you use? And how do you use them? Love your videos, keep it up!

[krisarthur]

Carl how do you handle consolidating all your digital project materials. For instance, I might have a PROJECT X with emails from peers, Word/Excel documents, PDF files, Evernote Notes and URL links. I like you link to say a folder... that’s cool... but how do you consolidate all these things that aren’t naturally organized say in a Documents Folder?

[oliverhulser]

Hi Carl and thank you for the great content that you provide! You helped me a lot during the last years.
I'm following the new structure for 10 days now to try out some new (my project list got incredible long...).
Now I realized that I can focus better on what to do and the Time Boxing structure makes everything way faster than before. My problem is the following:
How do you maintain an overview of your Projects?
I did it in Evernote but than I have another Tool where I have to write down the different steps that I have to do and then copy them to Todoist which for me is not the smart Carl-Pullein way :)
Do have any suggestion for me? Where is your Project list based? In the Notes App, your Folders in iCloud?
Thank you really much for helping me here!

[ericmsebastian]

Carl, what is the significance of the red circles for the week’s focus tasks (Crab Key and product launch). Are these non-completable? Thanks

[pierrepemen]

Carl,
I don't understand your folder organization.
Is it Apple filesystem ? Is it synchronized in the Cloud ?

Thanks

[alessiorastrelli]

Sorry Carl, under THIS WEEK Project you have a "Recurring Areas of Focus" Section. Is there a filter that moves recurring activities there? Thanks

[davalente]

Hi Carl, don´t you detail your morning routine on todoist, you just put the "morning routine", do you have sub-tasks

[DrKlausReichert]

Instead of the project folder I find Evernote very helpful to store the information