Important Steps in an Export Shipment from India

This video is developed by the Office of the Additional Director General of Foreign Trade, Bengaluru as part of an initiative under the Niryat Bandhu Scheme of Government of India.

Trade documentation may look lengthy and confusing to a new entrepreneur. To help out, this video will explain the various steps in an export shipment from India. This involves the various regulatory steps required by the offices of the Government of India and the commercial documents which are part of any international shipment.

[premkumardec]

This seems to be a very complex documentation procedure. The government has to simplify it for new exporters or have a consulting agency where all these are done in one go.

[kandhiselvanayagam]

it is very helpful to the budding exporters. really appreciated the Indian dgft officials.

[crickstore]

Extremely complicated procedure for e-commerce exporters who send small packages in courier mode. To claim IGST refund, they ask for shipping bill number.
However we never get shipping bill copy as exporters when shipped thru courier services such as DHL or Aramex. We have tried helpline numbers of ICEGate / Customs and Excise / GST portal but no one knows how to obtain that number.

[tapashchatterjee]

An INFORMATIVE VIDEO....For EXPORT/IMPORT Professionals .A MUST

[parthpatel]

Wow nice videos are launched by Govt portal❤️✌️✌️👌👌for easy learning of Import export

[shinohtv]

The documentation is really complicated...I want to export but how to do it is so complex...if somebody can help plz do info...

[directorategeneralofforeig]

Nikkoo wants to export coconut products from India is confused. Trade documentation may look lengthy and confusing to a new entrepreneur. To help her out, we shall explain to Nikkoo the various steps in an export shipment from India. We shall proceed step by step.
Freight Forwarder
Get in touch with a Freight forwarder. Freight forwarders are like ticketing agents for cargo shipments. The mode of shipment of the cargo can be sea, air, land or even multi-modal. The freight rate is provided by the relevant Freight forwarder based on the mode of shipment, destination port and the volume of the shipment.
Pro-forma Invoice
Nikkoo needs to send a Pro-forma Invoice to the buyer after the initial discussion with the buyer. It provides an idea about the prices, quality, quantity and description of the goods to be exported. It also lays out the method of payment, mode of transportation, process of packing of goods/ packing material to be used etc. (Put a photo of pro-forma invoice here)
Commercial Invoice (CI)
Commercial Invoice is equivalent to any seller’s bill for the merchandise sold. Commercial Invoice should be prepared by Nikkoo after the confirmation of the export order (Put a photo of a commercial invoice)
AD Code Registration
Before filing any Export Shipping Bill, Nikkoo or the CHAs are required to register with the Customs their IE Code and Authorised Dealer Code Number of the Bank through which export proceeds are to be realised. AD Code registration is at the port of shipment by the exporter after issuance of IEC from DGFT.
Shipping Instructions
Depending on the nature of the goods, it has to be shipped under specific instructions. Some goods could be perishable, flammable, corrosive, bio hazardous, toxic, pathogenic or allergenic. So they have to be shipped under appropriate safety instructions as per various international conventions like HAZMAT, IATA, FIATA, SOLAS etc. Shipping instruction is furnished by the freight forwarder after they are apprised of the various aspects of shipment.
Packing List (PL)
Packing List contains item wise list of the package contents. It serves to inform all parties like transport agencies, government authorities and the buyer about the contents of the package. The same is referred to in case the customs authorities inspect the content of a shipment.
Shipping Bill
The Custom house agent (CHA) will issue a sample shipping bill after receiving the commercial invoice (CI), the packing list (PL) and other documents. After approval, the CHA will file the shipping bill with the customs department of the port concerned. While Nikoo can file the shipping bill herself using ICEGAE portal of customs, she may use the services of a CHA, the authorized custom house agents, while starting out the business.
The assessing officer in the Export Department checks the details provided and the exportability of goods under the foreign trade policy and other laws in-force.
After the "let export" order is given by the customs officer, the Shipping Bill is generated by the system in two copies i.e., one Customs copy, one exporter’s copy. There is a third copy that is the E.P. copy which is generated later after submission of the Export General Manifest (EGM). We shall discuss them in detail later.
Stuffing / Loading of Goods in Containers
The exporter or his agent should hand over the exporter copy of the shipping bill duly permitting "Let Export" to the steamer agent who may then approach the proper officer (Preventive Officer) for allowing the shipment. The stuffing of the container at the dock is done under Preventive Supervision of the customs.
Bill of Lading
The word Lading is derived from an old English word and simply means loading. Bill of lading is issued by the carrier vessel after the goods are loaded. It specifies the details of the shipment and the title of ownership of the goods which would depend on the INCO terms etc. Bill of lading is the most important documents for Nikoo as she has to give it to the buyer of her goods, so that the buyer may claim the goods once they reach his place.
Export General Manifest
Once the ship sails away, shipping lines or its agents furnish the Export General Manifest to the Customs within 7 days from the date of sailing of the vessel. EGM contains the list of all items that were loaded or were present on the ship while it sailed from the port.
The EGM is the final confirmation of the physical export of the goods. Only post issue of EGM would the Customs consider the sanction the drawback claims made against the export shipment. We will discuss about drawback claims in further videos.

The above is the general procedure for export. An important point to note here is that more augmented procedures exist for specified schemes. Details regarding the same can be got by referring to Public Notice and Orders issued by the DGFT and Customs Commisionerates.

[ameenpulikkathodi]

How to and From where to get AD code, when asked bank, they gave a 7 digit number. From where will we get 14 digit AD code ?

[t.a.kalsekar]

Very Nice Video thank you so much for helping us, we can not thank you enough.

[khayalg]

A very good lecture. I learned a lot from this.
thank you very much

[sanjaysinghmunda]

If I wanting to Export.. readymade garments, silks as well cottons and other apparels then which RCMC is required.. FIEO certificate only or AEPC and Texprocel.. etc..?

[arunkumarabhyankar]

are there agencies who take the responsibility of transferring goods from exporter ' s location to destination port?

[vickychinna]

Nice. Pls explain what is e brc in simple way...then what is the e brc processes also?

[ArunKumar-vnxv]

Can the buyer can release the goods by BL copy on CAD payment terms without making any payment

[aashwelfaresociety]

Please suggest about the REX process.. What is that and how to apply by self if possible. ??

[anunirvana]

this AD and IEC needs to be updated with the customs every time we export?

[rohankumarsahu]

why india have alway lengthy process in every business thing

[mahemoodquraishi]

wow !!!! osm video sir thank q so much... it is very helpful.

[travelwithguyfromhimachal]

I want to export morel mushroom. 🍄.... Dry and fresh.... Both... Please guide...

[goldfox]

FROM WHERE WOULD WE GET BILL OF LADING