Time-Tracking in Notion: 2 Best Methods in 2023

Learn how to use Notion's latest Game-Changing Feature for easy Time-Tracking in Notion.

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Time-Tracking in Notion is a great way to get your to-do list under control. When we're jumping from task to task without a break, it's easy to get a wrong impression of where we actually spend our time. If you ever started a day full of energy just to be left drained and exhausted at the end of it without really knowing what you did, then Time-Tracking in Notion might just be the solution for you.

Luckily, tracking your time in Notion doesn't have to be complicated. After all, you don't want to spend even more time on writing things down.

In this video, I'll share two simple approaches to Notion Time-Tracking. The first one utilises Notion's latest game-changing feature update: Buttons. With Notion Buttons, you can quickly set up a Time Tracker that's versatile and powerful. It only works for individuals though, so if you run your business in Notion, then check out method number 2: integrating Notion with Toggl for an advanced time tracking setup.

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Chapters:
00:00 Intro
00:37 How to track your time in Notion using Notion Buttons
01:44 Set up your Databases for Notion Time Tracking
04:02 Use Notion Button to Start Tracking
06:02 Use Notion Buttons to Stop Tracking
08:25 Calculate Total Time for Notion Time Tracking
09:45 How to track your time in Notion with Toggl Sync
12:33 Toggl Sync to Notion Overview
14:03 Sync Tasks from Notion to Toggl
17:22 Automatically start Toggl Time Tracking from Notion
19:59 Sync Tracked Time back to Notion
25:31 Outro

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Notion and the Notion logo are trademarks of Notion Labs, Inc., and are used here with permission.

[jimpannell]

Just implemented this. Fab! Thanks Matthias. I really like your style of videos btw. Extremely cool and quite funny as well 😂

[yannic]

Very cool! I also implemented the first method in my workspace and I found a workaround to also use it with teams. Long story short, I filtered in the stop button for only tasks (in your case clients) where the Asignee contains "Me", so that everyone in the workspace can use it simultaniously.

[jirucchi]

That's really smart! Had a big question mark above my head when you said that we can do that using Button, but now it makes sense. Really creative. Didn't think of using it that way.
Will try it myself, thanks for sharing!!

[dinnerwithgeorge]

Thanks for the guide. This was a great help

[DarshanShah]

This is so cool! Thanks for the tutorial :)

[MindfulGrinds]

What a great video. As a non-coder, I have been trying to figure out how to make Notion also do time-tracking because I currently use TMetric. While I like the features, I want to track project time client time, and so on. Also, I wouldn't say I like spending money on templates that often need substantial modification to meet anyone's specific needs. This is a great starting point for me!

[prepos]

we NEED a video tour on your entire workspace/system on Notion, please😭😭😭

[bentebrunia]

to get the total time spent shown in Hours + minutes I used this formula: format(floor(prop("Total Time Spent")/ 60)) + "hrs" + " " + format(floor(60 * (prop("Total Time Spent")/ 60 - floor(prop("Total Time Spent")/ 60)))) + "min"

[pixelsyndikat]

Thanks for that awesome tutorial, very happy with the results! I have a question regarding the conversion from Minutes to the hourly display that you added to your blog post --> is it possible to edit the formula so it only counts the minutes with the tag "billed" or "not yet billed"? My notion formula knowledge isn't big enough yet to know wether or how this would work? Any tipps appreciated! B-)

[Hurrrrricaaaaane]

Great tutorial - thank you! Is it also possible to start/stop the timetracking directly in a table item? So for example you have a database of tasks than you want to start/stop the tracking directly related on a task?

[m.ehtizan]

Hey Matthias, I just watched your video and I must say that it was really informative and well-made. I was wondering if I could help you edit your videos and also make highly engaging shorts for you, as well as make highly CTR thumbnails for you?

[freemind]

Really helpfull! What kind odf screencast tool your are using?

[henrycheney]

this is exactly what I was looking for, and really well explained. I'm new to Make and I had an error come up when I tried to load my Toggl, it was '[402] Workspace needs to have the Tasks feature enabled' any ideas on what I can do to fix as I can't seem to find any answers online currently! Much appreciated

[tropicaally]

hey, could you do a video showing formula examples that we can use in our templates with the latest formula update?

[birgitpestalozzi]

It sounds really cool. Now, I wanted to get the time tracking template. Entered my emailadress and then got a file called "Subscriber Special". There are awesome templates in there. But the one template I was looking for, the time tracker template, I can't find. What am I doing wrong?

[vegantechnomad]

Is there a way to make data viz in notion based on the data in the table?

[flowwithmelody]

Thanks Matthias for those informations! Quick question, I can't create my button as at 5.10 of your video, you are adding a Tracker status and select ' Running'. But mine is empty, there's nothing I can select here! Any help? Thank you

[marouaneelbelhadji]

Great video that's what i am looking for, just quick question if i want to PAUSE for e.g 30 min and continue the task later without restart counting, is that possible?

[ItalianIndie]

Thank you. I tried the second method but it doesn't work.

When I start tracking, the task in Toggle has no name. Then I can't see how the tracking should stop in Toggl

[pasemes]

Advanced filter configuration made @3:30 on the template is not working for me. When I open a specific Client it shows time trackers of all other clients. Can anyone help?