How to Create a Distribution List in Outlook | Microsoft Outlook Contact Group

Outlook Distribution List is a useful feature for sending the same email to a group of people. In the Outlook application, the Distribution list is named 'Contact Group.' The name suggests that it is a group of contacts.

When you have different teams in your company, like a Sales or Marketing Team, you can create lists for each team. When you need to send an email, type the name of the list instead of adding each contact one by one in the recipient box.

In this video, I have explained how to create a Distribution list in Outlook how to import bulk contacts in Outlook from a CSV file, and how to create a distribution list in Gmail.

After creating a Distribution list in Outlook, you can delete the contacts from the Contacts, and it will affect the list. You can manage the list by adding new contacts to the list and removing new contacts from the group.

For Gmail, you can create a Distribution list by creating labels for the contacts. When you need to send an email to the group, type the label's name in the recipient box.

0:00 Intro
1:02 Create a Distribution list in Outlook
2:11 Import bulk contacts to Outlook from CSV
5:55 Send an email to a distribution list
6:58 Exclude a contact in the list from sending an email
7:12 Manage and Update a Distribution List
8:07 Create a Distribution list in Gmail

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[XiaoSarah-uv]

Hi, I have a question since I’m quite confused. On the new Outlook, I don’t see of any those that you clicked. I don’t see any option for me to select all contacts to be added on a group. I can only add them one by one, not by bulk. Is there an easier way for me to do it since I need to add a total of 209 members on a group. I use both the web and the app Outlook on windows 11, still, no option for me to select all contacts, and add them all at once.

[sagarverma]

How to leave a list if someone qdded and we are getting irrelevant mails

[cindyyleeeee]

Thank you so much for the tips! I have one question tho; I accidently clicked “yes” to the warning when expanding the list, and now all the emails I get doesn’t show the DL name but all the recipients. Is there a way to undo this? 😢