How to find anything in SharePoint

Finding stuff in SharePoint could be a pain. However, you can get precise search results if you use the proper commands within the SharePoint Search Box.

00:00 - How to find anything in SharePoint
00:59 - How SharePoint Search Works Out of the Box
03:04 - Tip # 1: Search the contents of the file
04:02 - Tip # 2: Combine Search Keywords via Boolean Operators
07:22 - Tip # 3: Exclude Keywords
08:32 - Tip # 4: Search for the exact phrase
11:33 - Tip # 5: Wildcard Search
12:45 - Tip # 6: Exclude Documents from Search Results
15:27 - Tip # 7: Search by File Size
17:06 - Tip # 8: Search File Name
18:25 - Tip # 9: Search Content Types
21:10 - Tip # 10: Search by Term Store Metadata (Managed Metadata)
23:53 - Search Locations

In this video, I explain the following 10 tricks to improve SharePoint Search results:

1. Search the contents of the document - returns results that only appear inside the document itself

2. Boolean Operators - allows you to combine multiple keywords into the search query

3. Exclude keywords - allows you to exclude certain keywords from the search results

4. Search for exact phrase - allows you to find documents that contain the specific phrase (combination of words)

5. Wildcard Search - allows you to show results that start with a specific letter combination

6. Exclude documents from Search results - allows you to return results that do not include documents (list items, pages).

7. Search Results by the File Size - allows you to find files exceeding a certain file size

8. Search File Name only - allows you to search for keywords within the file name only

9. Search Content Types - allows you to find documents tagged with a specific Content Type

10. Search for files tagged with Managed Metadata - allows you to find documents tagged with a specific Managed Metadata (metadata defined within the Term store)

[claudegiguere]

Wow! I really find this very interesting and well presented! Cannot wait to try this at work. Many thanks Gregory and keep up your excellent work 👌

[IvanCortinas_ES]

Excellent tutorial Greg!! Thank you!!!!

[sabinelhotellier]

Thank you so much for sharing your expertise. I highly appreciate it.

[dinami]

Thanks. This is a very good explanation. ❤

[tessavanroekel]

this helps a lot with Adoption of one of the best but yet underappreciated M365 tools :) Thank you

[saibot]

Awesome content... How do I remove a news post from the SharePoint home page?