How to Get Microsoft Form File Uploads Attached to an Email 📧

Do you struggle with attaching your Microsoft Form file uploads to Email?

Are you stumped when it comes to handling a response without any file uploads?

In this Microsoft Power Automate Tutorial I’m going to cover where file uploads from your Microsoft Forms are saved. I’ll also show you how attach the uploaded files to an email and how to dynamically name the files and customize the recipient of the email based on the selections made in your Microsoft Form. I will also cover how to handle responses that don’t include any file uploads.

#microsoft365 #powerautomate #powerplatform #productivityhacks #productivitytips #techtips #techtipsandtricks #microsoftpowerautomate #sharepoint #sharepointonline #microsoftforms

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IN THIS VIDEO:

✓ Two types of MS Forms
✓ Where Microsoft Personal (OneDrive) Form File Uploads are Saved
✓ Where Microsoft Group Form File Uploads are Saved
✓ How to Add a File Upload Question to an MS Form
✓ How to get a Microsoft Form ID
✓ How to get a Microsoft Form Response
✓ How to Get the Dynamic Content Microsoft Form File Upload Content
✓ How to handle Single and Multiple Microsoft Form File Uploads
✓ How to use a Scope action to Organize and Group Your Flow Actions
✓ How to Get the File Content from an MS Form File Upload
✓ How to Collect All Files Uploaded to a MS Form and Attach to an Email
✓ How to Handle MS Form Response When a File Isn’t Uploaded
✓ How to Create an Email Key
✓ How to Send an Email to a Specific Recipient Based on Form Selection
✓ How to Create a Dynamic Output Based on Form Selection

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SKIP AHEAD:

0:00 | Intro
0:46 | Group Forms vs OneDrive Forms
1:03 | File Upload Location
1:39 | Add File Upload Question to Form
2:16 | Build the Flow
4:52 | Get the File Upload Output
6:45 | Get Dynamic Content of File Uploads
9:06 | Group Your Actions
10:20 | Get the File Content
12:22 | Create a Dynamic File Name
19:07 | Collect Files to Attach
21:44 | When a File Isn’t Uploaded
23:32 | Send and Email
25:14 | Dynamic Output Based on Selection
28:22 | Replace the Trigger

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FOLLOW ME:

[DeannaHart-sz]

I love your style of teaching. So easy to follow. I would love to see one like this that includes an approval workflow before emailing the attachments.

[byr]

Can you do tutorial on a Requisition Management System for approval and disapproval. Automated Form > SP List to email.

[humdikhatehai]

Thanks. Just a tiny mistake and wasted the whole day. The way you emphasized that quotes should NOT be used while appending the contentBytes to array resolved the issue i was facing since the entire day. thank you.

[ryanjohnvaldez]

I got error on the second get file content "Action failed: File not found clientRequestId: serviceRequestId:

[ashleesalu]

hi again,
I did this and worked it out using single file, however, i must have left something out because my file format is not coming across correctly! SOS!

[leeascrump]

You didn't just answer a question about saving attachments, you unlocked a whole new range of possibilities.

[vanessagarcia]

The output email recipient is not sending to the email. The flow fails up to the point where the email is supposed to be sent. What is being done wrong?

[florianboissiere]

Changing the trigger to manual trigger for testing -> so smart.... I've wasted hours on this.

[EvanPotempa]

Is anyone else having an issue with Sharepoint not being able to find the documents? I keep getting a File not found error message on this form.

[SharonKopf-qjwg]

Following your video i can't get the split expression to work correctly, it's not giving me the file extension. Is there another way i can get the code i need to enter for this? your method has helped me get emails with attachments but sadly can't open those attachments due to the extension piece missing.

[JeffSauvageau]

High quality content! Thorough, yet concise as possible.

[silverwhite]

Hi instead of using the attachment in the email how do I add the link to view the picture in the sharepoint?

[evanfils]

Thank you so much for this video. easy to follow and use.

[eileenoreilly-hoisington]

THANK YOU! I was having trouble getting the file content for word documents - the item()?['link'] expression was only working for pdf, jpg, etc. not for word. Your method works perfectly!

[acreativeopinion]

What other automations with Microsoft Forms are you looking to build? Let me know down below! 👇👇👇

[wywooyoung]

Love this video. Simple yet very educative

[byronbaker]

I keep getting an error trying to use ?[0] saying that the expression is invalid. Any help!?

[thejodestar]

You are my absolute favorite YouTuber. I always learn so much and you have helped my productivity. Is there a video you have done that explains arrays? They confuse me

[londonengland]

Can you also please extend this to include the attachment in the Sharepoint list for each submission.

[erikpederson]

Very helpful! My flow worked perfectly the first time!