Creating a Fleet Maintenance Spreadsheet (w/ Free Template) | Fleet Management Tools

A good fleet management spreadsheet can help you keep track of all critical vehicle information and maintenance tasks, plus calculate key metrics like total cost per mile.

Efficiently managing fleet maintenance can be complex — even for a small fleet. We've seen thousands of fleet management-related spreadsheets over the years as many of our customers are transitioning from paper to software, so we've built a best-in-class fleet maintenance spreadsheet template. If you're not quite ready to adopt a fleet management software like Fleetio, our fleet maintenance spreadsheet is a great alternative to ensure nothing slips through the cracks.

Log and track information like:
• Cost per mile
• Maintenance costs
• PM schedules
• Maintenance tasks
• Vehicle specs

Tired of spreadsheets?

[brianmiller]

I'm going to give this a shot, with most of the "mileage" fields changing to "hours." I'm a government employee that is essentially the fleet manager for a small landfill's fleet. My current system just tells me when lubes and services are due, but I'm wanting to do cost tracking, and have better metrics to provide to my supervisor so he knows what items outside of sunk costs (regular maintenance, fuel, etc) are currently impacting mission readiness.

[douglashornell-scott]

Probably one of the best Fleet Maintenance / Management Excel sheets I have seen. Is there the possibility to add one more sheet to this and that would be a "Dashboard" overview of the entire fleet? A sort of at a glance sheet. If I needed specific information on a vehicle etc, then I would simply dive into that vehicle's sheet.

[domenicdefazio]

Excellent spreadsheet that gives you the ability to drill down costs by vehicle !!!

[saifullahishaq]

I can't download this spread sheet can you help me

[richardmattey]

Can this Google sheet be used anywhere in the world?

[jljbmcf]

Hi. Does Fleetio work for car rentals too? like blocking a car so it doesn't get booked on 2 places at a time or scheduling trips?

[jljbmcf]

Hi. Does Fleetio software work for car rentals? like scheduling trips, blocking a car from a rental software so it doesn't get booked on two rental apps at the same time, etc...?

[dash]

I can't find the link to download

[treyjasso]

How could we show total mileage vs annual mileage?

[dawitgirma]

I couldn't use it in excel what can i do?

[Stonecoldk]

Could not open spreadsheet let alone open it

[Vixxsx]

The link is not visible..Can you please enable?

[delaliteimensah]

I can't download the spreadsheet please help out

[DizzyingMenace]

The link wants personal information and then after providing it, it tells you "submission failed, please try again later"

[tianareyes]

Cost per mile is total service cost / annual mileage ?

[javsolutions]

I recently joined a fleet company as a manager with over 120 Vehicles but they don’t have good data base and I would like to implement this but my concern is how can I do this with this numbers of vehicles?