Bluebeam Importing Markups 5of10

A feature that a lot of people have been asking about and curious about is the idea of importing and exporting comments from one drawing into another. And there's two ways that are pretty efficient. I would say the first way is much better, but it doesn't work for every document.

Here's a review set. It's actually a project that happened recently. We had a 99% from you and you know, there's like a two to three week when you process. during the review, you know, I'm still working on the plans, I'm still adding comments in. And you can see here, all my comments that I've actually made after the project has gone out for review.

And I want to, I want to keep using these comments and I want to import other people's comments. And you can see my project here has

this has 97 pages in it. And there is actually a way to import comments from another document. However, that document needs to have the exact same number of pages or else you can , you know, add trick, add a couple of blank pages and if you need to but generally speaking, if you have comments that have 30 pages in there, you try to import the comments they're going to come in in the wrong spot.

So I do have Jason gave me comments and Sabrina gave me comments. You can see Sabrina's comments. And the 32 pages Jason's is 97. it's the exact rate. He basically took the entire plan sheet, the entire plan set and just added comments where he wanted to Sabrina. On the other hand, she exported out only the plan sheets that had comments on them.

So if I try to import Sabrina's comments, it's not gonna work very well. But I will show you if I come into my comments bar, Under the mock-up list for the markups import comments. And I can either import them from a, you can actually export a specific comment file. If you want it to save some space or you could actually just click on the file itself and import them straight from there.

And now when I come in here and see here's some comments from Jason, I'll just go to this page. You can see here's a page where Jason and I both have comments on them and go back to that filter option I was showing you before. And I just, it just does turn on Jason's and see mine got great out to monitor, flip it on and off.

And we actually have some of the same comments. I'm just going good. And here I'm graying out Jason's comments. I'm just showing mine. Now what do I do about Sabrina's condoms? Unfortunately, there's not really a, an easy way to do it without adding in a ton of blank pages. And you ended up spending probably more time doing that.

And the old way you did this with Acrobat was you could just come into this page.

Like I said, go to select all edit, select all, or I just hit control pay. And then I can go to edit, copy or control C. Now I come into this page and I know this is on page two, C two. If I paste these in here and now they're all over the place, this is not that helpful.

Right. I having to drag them and this is especially annoying. That was the Acrobat way, but there's a new tool in Bluebeam, which is called paste in place. And it basically just copies them in to the exact spot that someone put them in saves the X and Y coordinates on each comment.

So I find that to be really helpful. Unfortunately, I still have to do this 32 times. It's not going to save you that much time. But it is one other cool trick, especially if you have comments from just a couple of sheets, I think this is going to be a really helpful thing to learn about. All right.

So once I have all those comments in here I can, come into my markups list and if I wanted to export them to an Excel file, I could do that and just put this little could export button. There's a couple other cool things you can do in here, but I'm not going to get into that today. But if I click CSP, I'm just going to keep that she, this is Sabrina.

So I'm going to go to. Review set one.

I don't know. We'll just create it as an Excel sheet. Pretty easy. And you'll notice I have all the right page labels on here which I've actually added those in those don't come in automatically. I'm going to show you that next, but you can see here, I've got the date, I got the color. You know, you don't necessarily need all that data.

You might want to manipulate which columns you have in here before you export. But yeah, it's, it's pretty, pretty cool. Especially when we're going to have a review set with, you know, seven or eight different people on there. It will all come in with the right author. Now, I don't know if you probably didn't notice this, but when I brought in those comments from Sabrina, they actually, they came in under my name because I'm copying them in.

This is a sheet C one, can do the paste in place. And I can just do control. I don't know if you, I guess I didn't say this yet, but there's a lot of shortcuts built in to Bluebeam and they give them to you.

[eliflondrada]

Hi, is there a keyboard shortcut for changing the subject of a mark up? I need to give each mark up a name and really dislike double clicking on subject each time. Can I assign a shortcut to it? (Like in Excel if I want to edit a text in a cell, I would press F2 but in bluebeam F2 is a keyboard shortcut to something else which isnt even listed in the shortcuts!)

[zorenliu]

Hi, is there anyway to import a csv markup list back into a document? So I currently have a pdf with comments. I exported the comments to csv (same way as what you have shown "csv summary"). I have responded to the comments on the csv file, but is there anyway to import it back into the document?