Pt 2 | How to Create a Group Calendar in MS Teams (2022 Update)

In this video, we'll show you how to create a group calendar in Microsoft Teams!

In Pt 2 of our how to create a group calendar in MS Teams video, we'll show you how to add users and group calendars to your teams. We'll also talk about scheduling meetings and managing calendar conflicts. If you want to learn everything you need to know about group calendars in Microsoft Teams, watch Pt 2 of this video!

In this video we will answer some of the most commonly asked questions about Creating Group Calendars in Microsoft Teams which was originally published in this video.

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[tonyguerrier]

We just started using Teams and these segments on the shared calendar has been a great help. I work w/some that don't like or embrace change all that well but they really like the idea of having a one stop place to see all of the dates for the different projects w/o a bunch of emails asking around to see if anyone knows.

[terryntendesha]

This was very helpful! Im so happy that I can finally have catergoires color-coded on the calendar I created. Thank you!

[franmull]

Whoop whoop I did this at 3 AM and it worked.
I watched part 1 and was like uggh this needs some color then found part 2. Thanks a million.

[ShawnaLong-nlvf]

This was SO helpful! Thank you for providing this update to the previous video. Both very helpful and helped create a great tool for our team!

[shatoniatowns]

OMG, I'm so happy to finally have the categories colored-coded on the calendar view! Thanks a bunch!!!

[ChasHoff]

I’m racking my brain on how to manage teams meetings for an organization with a shared outlook resource calendar. I’m thinking of using an SPO list and Power Automate together, but it comes back to the same issue: the teams meeting organizer has to be an individual, not a shared resource calendar or M365 group (you can create a Teams meeting on a shared resource calendar in Outlook, but you won’t be able to access the meeting options). The reason we don’t want to use an M365 group cal is anyone in the group can edit the items (and those not in the group can’t see the cal anyway). That’s fine for a small team where everyone knows and follows norms, but no bueno for an org-wide calendar where a small oopsie can have a major impact. When the meeting invite comes from an individual, then others can’t edit/cancel if that person is out (unless they add delegates, but that’s another layer of complexity). I’m trying to find a way for a small group of trusted calendar managers to create and edit teams meetings on an org-wide, read-only calendar, but can’t seem to crack the code. Have you seen this use case before?

[teddyjones]

DeShon, preciate the tips. The SP calendar color coding and lockdown is perfect for my new technology team hub.

[jdallen]

Thank you for this video, it was very helpful for my team.

[sagezaimroman]

I have question though, how can I schedule a recurring meeting? is that even possible? Thank you! You're the best Deshon

[kdianne]

Thank you for the update! You were reading my mind!

[darimages]

DeShon, Thanks for the great tips. Question - I can link a calendar to Outlook as the channel owner, but the members can't - Is there a permission level that needs to be changed? Thanks for your support.

[cuteme]

Can we set recurring birthdays and anniversaries using this calendar view ? Please make a video on this. Thank you

[gkmeohb]

Hey DeShon,

Thank you so much for these videos. It is really helpful.

I have a question. In the formula to concatenate the columns together, is there a way to automatically add the user’s eg first name to calendar entry? Hence instead of typing “Stan” in the title each time, the user can just select the category type and the application can automatically extract the user’s first name and concatenate it to the entry title?

Appreciate very much your advice on this. Thanks once again

[jdallen]

Question, how can I change the calendar monthly view to show Monday thru Friday not including Saturday or Sunday?

[philippel.]

Hi and thanks for such a great content. Is there a way to prevent teams members to change the view, or add columns ? In fact i would like that only the teams channel admin to be abble to make changes to this list. (members should only add content, and change view to month/week view only)

[juniorjavierfigueroa]

Would you happen to know why y do not fleet the create new view option. Thanks

[subhasispanda]

@DeShonClark, thanks for this video, i have one quey, can we send this calander update to email automatically everyday at a specific time,

[mammakidd]

Hi DeShon, thanks so much for this. I love your videos! Colour coding all working well for me. I would also like to be able to filter the view by 'Department Area' so managers can view all their staff's leave in together. Is there a way of doing this in the calendar view?

[LueckenfuellerVideo]

Good Video. Thank you!
Q: would it be possible to send a Teams calender entry from the LIST to a outlook calendar - out of the 'new calendar item' creation. Maybe with an yes/no option.? That would be great. Thank you 😎

[nicodijkhuizen]

If somebody is a member of more than one team does he have to to update every teamcalendar?