How to Use AutoText in Microsoft Word

Learn how to use AutoText in Microsoft Word to create reusable blocks of text, including images and formatting.

First, we will look at how to create AutoText blocks. Then, we will look at how to insert AutoText into your documents. Lastly, we will look at how to delete AutoText from the Gallery.

These steps apply to Word for Microsoft 365, Word 2021, Word 2019, Word 2016, and Word 2013.

Chapters:
00:00 Introduction
01:01 How to Create AutoText
03:01 How to Insert AutoText
03:51 How to Delete AutoText from the Gallery

📝 Companion Blog Post/Transcript for this Video
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How to Use AutoText in Microsoft Word

💻 Related Resources
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How to Use AutoCorrect to Create Reusable Text in Microsoft Word

How to Use AutoCorrect to Create Reusable Text in Word for Mac

How to Create WordArt in Microsoft Word

How to Use Microsoft Word (Playlist)

Thank you for watching!

#microsoftword #microsoft365

All Rights Reserved © 2025 Erin Wright

[joshualee]

Your description is step-by-step, catering to beginners with clear and slow speech, making it extremely helpful, especially for non-native speakers. I thoroughly enjoy all of your videos. wonderful jobs!

[cliovxr]

Thanks for a very easy to understand tutorial. For some reason when I use autotext the cursor behaves differently. Sometimes it goes to a new line and sometimes it stays next to the autotext entry?

[KelvinHui-gc]

Thanks for your video 👍How can I share the newly created text blocks for someone else use?

[aadidigvig]

Can I make saved autotexts appear when I type an appropriate abbreviation? Is such a feature available on MS word or Google Doc?

[madrush]

I guess I don't understand the use case? When would you use this feature?