The Ultimate Note-Taking App for Tabletop RPGs!

Managing notes in tabletop roleplaying games can be a challenge for both players and game masters. This video introduces Capacities, a powerful app to help organize RPG notes and campaigns with ease. Learn how to use objects, collections, tags, and graph views to track NPCs, locations, and sessions. Explore practical examples, including dynamic links between objects, adventure tracking, and customizing layouts to suit your RPG needs. Watch to see how Capacities transforms RPG organization!

🔗 LINKS

🔖 CHAPTERS
0:00 - Intro
2:05 - Spaces
3:03 - Layout
3:51 - Creating Objects
4:30 - Object types
4:46 - Properties
5:48 - People object
7:33 - Adding images
8:10 - Collections
10:09 - Tags
11:33 - Place object
13:20 - Remove a property from object
13:49 - Change name of object type
15:00 - Add property to object
15:44 - Object layout
17:16 - Graph view
18:13 - Create Page object
19:56 - Create Organization object
21:30 - Object workspace layouts
22:35 - My Delta Green RPG space
23:51 - PDFs
25:07 - Cards
28:26 - Capacities vs Notion
28:58 - Features of Capacities

📚 BOOKS FOR GAME MASTERS

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[RPGSean]

What digital tool do you use to organize your ttrpg stuff?

[OuroborosTheGM]

Thanks, I am new to using note-taking apps for TTRPGs and I really felt the same way about Notion - spent more time fiddling with the tool then actual note-taking. Capacities just clicked with me.

I also acknowledge your presentation. Clear, holistic, but also concise. Good job! You got a new subscriber.

[ThirdFloorWars]

I just started mastering Notion because of you, and now you are introducing something even better??? (Shakes fist to the sky and screams your name)

[MrTrooper]

Thanks for a great insight into this application, just started using it myself for ttrpg organising
GM notes and player aids ect, thanks again very much appreciate your time and effort explaining this, cheers 🍻

[flyingfox]

I've been looking for this sort of app for awhile, while many apps share the same functions this one has all i need, i find the mobile version way more user friendly than its competitors. This app makes your content as integrated as much as you want it to be, it's great

[drewallen]

Nice tool! I might actually take this one for more than just a test spin. I can also see a ton of applications to use it for work stuff too. Thanks for the heads up and the tour!

[Valkenvr]

Awesom. I'm an obsidian user, and I'll give it a try for my next campaign.

[daYnyXX]

This looks cool. I recently moved from obsidian to joplin for all my personal, work and RPG notes. It has self hosted or paid sync which is nice and open source.

[darylehret]

Thanks Sean! I've been considering an application like this for writing novels or an rpg I'm designing. I think this one looks promising.

[joragsdale]

Thanks for the suggestion. Looking for apps to help my rpg space. Thanks!

[seannicolson]

I've always used a very stripped down word processor with links. But I'll give this a look. Thanks.

[KoDaMoJo]

I am using Notion for an investigation style RPG. I've taken tag and filter about as far as it can go, but what I really need during gameplay is a conceptual visualizer — the graph view sold me. My only concern is whether dozens of objects within a space causes the app to slow.

[robertthompson]

Very interesting app. Server storage of my data is a no go for me. Same with online only access. Monthly fees are almost always a deal killer too

[davidtripp]

Cool app. (Comment for the algorithm.)

[Grovion]

I feel like premade campaigns/adventures would be much more useful if they were shipped in a similar way. Why not give the gm, in addition to the book/pdf a code for a digital platform that WotC provides where all the material ist neatly organized in a wiki style? It's probably to much work for small indie games but they don't tend to publish super complicated campaign anyways. But WotC, Paizo etc. could afford it and also set themselves apart. I would suspect that the authors create something similar forthemselves anyways.

[cmdreltonpoole]

I guess you could define digital as "of fingers", if you're go to the Latin route.

In that case, I use fountain pens pencils, paper, and ink. Oh, books too, for rules and stuff.

[Jeffrywithe]

Seems like a Wiki. Is it share-able with the gaming group?