How to Detect Deleted Text in Non-Adjacent Excel Cells Using VBA

Learn how to monitor specific non-adjacent cells in Excel for text deletion using VBA. This guide provides step-by-step instructions to create a routine that executes upon deletion.
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How to Detect Deleted Text in Non-Adjacent Excel Cells Using VBA

Managing data effectively in Excel can sometimes present challenges, especially when you want to monitor specific cells for changes. A common scenario is needing to detect whether text has been deleted from certain non-adjacent cells. In this guide, we will explore how to set up a routine using Visual Basic for Applications (VBA) to monitor selected cells and execute specific actions based on text deletions.

Understanding the Problem

You may have a situation where you want to watch certain cells for deletions but not additions. For example, consider the requirement to monitor the following cells:

E5

E8

E11

E14

If the text in these cells is deleted, you want to trigger unique subroutines but ignore any additions. The challenge here is that standard range monitoring won’t work since your targeted cells are not adjacent to each other. Furthermore, standard routines might not accurately detect whether text is being added or removed.

Solution Overview

To achieve this, we will create a custom VBA script that checks if any of the monitored cells are changed and whether they are empty after the change. If empty, it will execute designated actions for each cell.

Step-by-Step Guide to Implementing the Solution

Open the VBA Editor:

Press ALT + F11 in Excel to open the VBA editor.

Insert the Code:

Find the relevant worksheet in the Project Explorer where you want the monitoring to occur.

Double-click on the worksheet name to open the code window and insert the following VBA code.

[[See Video to Reveal this Text or Code Snippet]]

Customize the Code:

In the above code, you can replace the Debug.Print lines with calls to your specific subroutines for each cell.

Explanation of the Code

Worksheet_Change Event: This event is triggered whenever a change is made to the worksheet.

Target Range: This refers to the cell or cells that were modified.

Intersect and Union Functions: These functions help ascertain whether the modified cells are among the specified non-adjacent cells.

Loop Through Target Cells: The loop goes through each cell in Target, checking if it is empty after the change and executing the corresponding actions.

Points to Remember

The script currently exits if multiple cells are changed at once. If you want to adapt this to handle bulk deletions, further modifications would be necessary.

Make sure to perform thorough testing to ensure that your subroutines behave as expected.

Conclusion

By implementing this VBA script in Excel, you can effectively monitor specific non-adjacent cells for text deletions and trigger unique actions based on the changes. This approach offers flexibility and control over how your data is managed, allowing for a more tailored response to user interactions.

Feel free to experiment with the code and adjust the subroutine calls to fit your specific needs. Happy coding!