How to create a ROPA (Record of processing activity), GDPR Article 30

In this weeks video, we take a look at Article 30 of the GDPR and the Record of processing activities or ROPA! What it is, why it's important and how you can document your own!

[mahli]

thank you brother, the information is very detailed about ROPA. thank you for helping me to understand what ROPA is.

[frPS]

This is absolutely top notch info. Thanks

[rinredasakiyalak]

Dear Richard, I am a law undergradute student from Thailand and I would like to express my sincere gratitude for your videos as they have immensely deepen my understanding about Personal Data Protection Law. I am now participating in a university competition which I have to collaborate with engineering and business students to comeup with a software or technology that would solve or better a legal issue. I would like to ask if you have any recommendation regarding any issue or area in Data Protection that a software or technology could solve or could improve the status quo? My team would be extremely grateful for you answers and insight. Yours respectfully. :)

[cintakhutbah]

Takeaways
📝 A Record of Processing Activities (RoPA) is a requirement under Article 30 of the GDPR, documenting how organizations process personal data.
🔎 RoPA can help organizations understand what personal data they process, who they share it with, the purposes, and the security measures in place.
📝 Many organizations find RoPA confusing and are unsure where to start, but it's essential for regulatory compliance and organizational insight.
🚀 Starting a RoPA involves not being afraid of the process, understanding it's a timely task that requires effort and buy-in from the organization.
🛠 There are tools and privacy management software available to help create a RoPA, but simple templates can also be effective, especially those provided by the ICO.
📚 RoPA should document all processing activities, including HR, marketing, and third-party processing, where personal data is handled.
📋 A questionnaire can be a useful tool to gather information from different departments about the data they hold, its usage, protection, and retention period.
🔑 Keeping the RoPA simple and avoiding over-complication is key to making it accessible and easy to manage.
🔄 RoPA is a living document that needs regular updates to reflect changes in data processing activities and third-party relationships.
📅 It's recommended to have a defined review period for the RoPA, such as quarterly, semi-annually, or annually, to ensure accuracy and relevance.
✉ If you have questions or need assistance with creating a RoPA, reaching out to experts or checking resources like the ICO's website can provide guidance and support.

[webbac]

A further and very informative video - thank you Richard. Just one question, I understand the ROPA, as you say, is an 'organic living document', but how long must an organisation retain their ROPA, i.e. would it be until such a time that the organisation ceases to exist?

[mozcakir]

Thank you very much information about RoPA processes.

[devaguru-wwyg]

Really useful keep updating regarding ropa

[strigliariko]

Very informative. May I ask which online tools you would suggest using to an EU lawyer who has GDPR certification but never used an online tool for a small company? I am interested in having a tool that is straightforward even for a non lawyer, easy to use (you do not lose half of your life registering activities) and where you can register all the information needed for complying with records of processing activity .

[adaorachidinma]

Very insightful video. I’m happy we have people like you in the industry to guide us. Please can I use share point to create a ROPA?

[nireshg]

Thank you so much brother. Very useful

[Awesomeitelife]

Hi Richard, great video. Is ROPA and Data Mapping used interchangeably?

[omprakashyadav]

What's the difference between Ropa and DPIA