Managing Files on Your PC and in the Cloud

✳️ Document management can be complex and confusing, particularly when some files are in the cloud. I'll review why that is and suggest how to manage it.

✳️ Working on your PC and the cloud
Make sure your cloud app is running and synchronizing properly; then work on your documents locally and let the cloud service sync changes online. Keep one master file, avoiding multiple active versions. Archive final versions in a dedicated archive folder either in your cloud service folders or a local folder. Regularly back up your files to ensure data safety.

Chapters
0:00 Managing Files
0:40 How most cloud services work
1:45 A program running on your PC
3:00 Syncing
4:00 Deleting is worth an extra look
4:55 Working on a document
6:30 Managing versions

More Ask Leo!

#askleo #computer #files

[AlexanderKnibbe]

Thanks Leo for making us aware how cloud storage works. You only forgot one topic to mention: when the cloud company looses your data, it will sync to the cloud directory on the PC and the data is lost there too. And it actually happened to OneDrive a couple of years ago. That means a local backup is advised.

[williambowen]

You may have missed one point on the question about multiple versions. I previously had backup software, I think for Western Digital, that allowed you to select how many copies of a file the backup software would retain before the deleted the oldest version. I really liked this feature because it allowed you to not discover a corrupt file or that you deleted the file until a latter time, because you still had several older versions that were good. Unfortunately they stopped supporting this software. This feature was automatic so you did not have it remember to save a new version (continuous backup of changes). I wish I could find the feature again. Thanks for your great videos, I look forward to receiving them.

[hansholtmaat]

As always, very helpfunctie. Thanks, Leo!

[AndyM...]

Thanks Leo ! I don't mind Onedrive, but I detest how it overtakes the user profile, most users don't know it's doing this then all of a sudden Onedrive is over quota. I wish it worked a little more like Dropbox and created a separate folder. Also if there's a large .pst file in Documents, if the user downloads even a single message the whole .pst file has to sync. If that file is 5 Gb, well you know the rest ! 😮

[Zendukai]

I'd like to see the UNDO function work last more than just the current session of working on the document.
Example: I do some work and save the doc and close the program.the re open the file and still have the ability to undo something when I last saved it, then you wouldn't need to keep several versions of the file

[hassanmaje]

A conceptual question: are there two files - one on cloud and one on PC - and they remain in sync, or is it one file - accessible from cloud or PC?

[hassanmaje]

Most of us without giving second thoughts keep our data in sync between PC and cloud. As you have pointed out it is the same one place although appears on multiple devices and the cloud. This means we don't have a backup. Question is realistically what are the chances of things going wrong with current setup i.e. current setup sans physical backup?

[iceManSwag]

Use Dark Theme in Windows please. I hate the blasting white colors especially when Im watching this video on a TV 65" inches 😁

[bikeny]

What does in synch mean? One could say they are a boy band. NSYNC.