One Book July 2019 | Getting Things Done | Filofax Calipso | Functional Planning | #onebookjuly2019

It's a long one! I tried to cram a lot into this video as I have had such a big update of how I am doing things. I feel like I made a mess of trying to explain the GTD method, so please don't expect a full and good explanation of it here, haha. But I will be working on it, and I intend to find out the best way for me to organise and get productive with all the ideas rattling around in my head and one day I will crack it!

I hope there is something interesting or useful here for you, please comment down below any questions, suggestions, or links to videos you have made or found useful!

In this video I cover:
- Update of my planning (bye bye Hobonichi Weeks)
- How I started using the Getting Things Done method by David Allen
- How I set up my one book July project in my Filofax
- How I made my functional, every day carry Filofax

Links to videos I mentioned:

Brandy Michelle Plans - GTD in a Filofax

YOU CAN ALSO FIND ME HERE:

[MeganAlissa]

I also had trouble reading through the GTD book. I ended up getting the audiobook and listened through that a couple times. That helped me a lot. Over the last couple years I’ve been implementing things little by little, starting with writing everything down and creating checklists. That alone helped me a lot! Then I started creating reminder systems, filing systems and project systems.

At first I was overwhelmed by trying to do it all once, but once I just focused on a couple tips at a time it seemed more manageable.

When it comes to projects and next actions, I don’t think you need to write down every tiny action right away. I think breaking down the individual actions makes sense when you realize you’re “stuck” on something. That’s when you think through why you’re stuck. Do you need to research how to fix something? Do you need to order something? Those become your next actions. You don’t have to think through this all ahead of time, when you first create a page for a project.

I found Brandy Michelle Plans’ videos very helpful with this.

[blackinkpaperie]

this is a marvelous plan!! as a person who spends a lot of time planning and writing things out.... and then, as we say in canada, farting around with things and stressing about not keeping up with my over ambitious lists. i feel defeated at the end of the month realizing i just moved what i didn't get done onto the next ever expanding list. i like the idea of writing the tasks out and then only worrying about what needs to be done within that month. your explanation makes perfect sense and your summary of the book is most likely genius and should be sold as a companion guide! :))

[missyb]

Your July List seems to be where you’ve hybrided-in The Bullet Journal Method’s monthly task list. I like it! I started with GTD years and years and years ago. I’m always in agreement with what he says, and then as you said, I’m always overwhelmed by the list(s) of 10k things. The REAL key with GTD, I believe (and actually all other systems) is the reviews. And that’s also where I always fall off. I haven’t found the right cycle of reviews to not seem TOO frequent but are frequent enough to serve their purpose.

[karenrwalker]

I love the GTD approach. The For Teens version is excellent for people like me who aren't mucky mucks in executive positions. I hope this work well for you.

[kisiwa]

I love finding fellow note takers! :-) Like you, I'm using One Book July to focus on my EDC, and I've posted my setup video on my channel. I think different people use different systems for planning, and trying out various ones makes sense. Allen has several vids online that you might find helpful. I'd suggest actually listing out all tasks under each project. I find that having every task listed makes it easier for me to determine what needs to get done and what the next action really needs to be. Also, a suggestion for journaling in your EDC - if you create pages that are TN sized, you could write on them and then tip them into your TN when you get home. I enjoyed hearing about your process. TFS.

[ritasherman]

Loved your vid. Am going to try and sort out my mess again. You made it look so do able. Thanks for the inspiration

[jillmalever]

I have a kanban board for medium/long term planning and a personal Malden for everyday where I use a modified Franklin covey method. Works for me. :)

[torresfamily]

To answer your question, my EDC is a bound notebook where I use a combination of The Bullet Journal Method for daily planning and reflections as well as GTD for Project Planning and Forward Planning / Future Logs.

[conniegjelsness]

For adding your thin notebooks at the back, you could use a traveler's notebook jump band to hold them together and then put in inside the rings to hold it in.

[Dreblueskies]

The GTD book is a painfully dry read for me, I'm "trying" to get through it for the second time.
I'm so confused by the next actions list 😵.

There's a reason why QVC has Christmas in July, great planning ahead 🤶.

Love your EDC!

Your videos are great.

(OMG edited this comment way too many times 😂)

[bluecupcakefish]

To answer your question : My everyday carry is my hobonichi, I have the appointment on the monthly, to dos in the weekly, finances in the back and a mini old adresse book from à moleskine which is in it too. But yeah you just said it’s not working for you :)

[TracysPlans]

Oh my goodness, I LOVE your notes on the GTD book. I don't know if I could make it through the whole thing long enough to make notes! I have both the physical copy and the audible version and I tend to fall asleep with either. It is so frustrating! lol One day maybe I will get all of the nuggets of planning wisdom out of it...

[werelemur]

Maybe I can clarify for you on dividing up the Next Actions lists. They're not sorted by category, they're sorted by where you need to be (home, grocery store) or what you need to have (phone, laptop) to do them.


Just to use your stencil project as an example, there were some things you needed to pick up at the crafts store, and some things you needed to do at home.


So you would create a list, either specific "Crafts Store" or general "Errands."


On that list you would put all of the things you needed to get at the crafts store for the stencil project. You would also put any other items you needed to pick up at the crafts store (maybe paper for your Christmas cards).


Then, when you're out running errands, you can quickly look at the list for "Crafts Store" and see everything you need to get while you're there, rather than having to hunt through all of your projects lists to try and remember if you need anything from the crafts store.


Hope that helped! :)

[bluecupcakefish]

Hi there, I am out of topic BUT will ask anyways. I heard about Japanese kakebo, it is really a thing? Also heard there were some for children and am trying to get my hands on them since for ever. Do you know about this? Do you or would you sell those ?
Ps: you now inspired me to reuse my TN, was reflecting during your video, will use it as garden log

[frogginator-x]

I think the way you're using the "July" list is pretty much what he was getting at with the Next Actions

[gemmahalstead]

Nope. Disagree with your decision about not bringing all of the planners....You will bring allll of them when you come here so I can see them IRL! 😜