Perceptive Secure Print – A/P and Payroll Check Printing Software

Source Technologies has teamed up with Lexmark’s Perceptive Software to create Perceptive Secure Print, an automated approach to processing invoices and securely issuing checks. With Perceptive Secure Print and our secure MICR check printers, accounts payable departments gain control and visibility by automating a process that is still largely performed manually.

Consider this common business scenario:
It is time to pay your vendor, but he doesn’t accept credit cards. You unlock your desk drawer, pull out a checkbook tied to a business checking account funded by the corporate office, and hand-write a check for the vendor. Weekly you send the reconciled records of your store’s work orders and invoices to the corporate office. Corporate then manually inputs the information into the company’s ERP system, scans the documents and submits them for review. It can take weeks or months to review the documents for accuracy and policy compliance, if they get reviewed at all.

The major risks businesses encounter when using this manual process are check fraud and check reject fees. Source Technologies and Lexmark created a secure, automated process for issuing A/P checks with Perceptive Secure Print, an A/P check printing software solution.

In the previous scenario, the business risked check fraud by using a traditional check book and multi-step manual processes. With Perceptive Secure Print, instead of pulling out a checkbook, you create the check on your computer, scan the work order, and print the check on a MICR printer. The secure MICR check is now issued from a single central account managed by the corporate office instead of each individual branch, the paperwork is sent electronically to the corporate office to review, and there is a full audit trail available, reducing the opportunity for human error, check fraud, and check reject fees.

Using a secure MICR check printer and Perceptive Secure Print check printing software means:
- Corporate manages one bank account
- No checkbook required
- Processes are streamlined (smaller risk of human error)
- Paperwork delays are eliminated
- Documents are processed in real time using automation

Explore Source Technologies’ check printing software solutions to help reduce your company’s risk of check fraud and check reject fees when printing A/P checks.