Minutes of Meeting | How to write Meeting Minutes | Format | Example | Exercise

What are the Minutes of the Meeting?

Minutes of Meeting are notes that are recorded during a meeting.
Minutes of Meeting is also referred to as Meeting Minutes, Minutes, or abbreviated form which is M.O.M.

These notes contain three important things:
1. Key Points that were discussed during the meeting
2. Any motion proposed or voted on by the members
3. Action List which includes task updates and new action as per the owner
These notes are then shared with the members who were invited during the meeting and
also added in the Records for maintaining history.

Why Minutes of the Meeting is required?
There are three main reasons for it.
1. Sets Accountability for each member.
2. Ready Reference for each member:
3. Historical records could be helpful for reference.

These are the three main reasons for creating meeting minutes.

There are Key Activities a Minute Keeper or Secretary needs to do:
1. Before the Meeting
2. During the Meeting
3. After the Meeting

Exercise:
Share any three reasons for having a Meeting Minutes after conducting any actual meeting.

Please watch the entire video to understand the format and an example of Minutes of Meeting.

Important Grammar and Writing PlayList:

Agenda | How to write an Agenda

Writing Skills
Grammar Basics | Parts of Speech
Active Passive Voice | English Grammar
Grammar Basics | Sentences
Direct Indirect Speech | Advance Grammar
Important Grammar Lessons
Articles In English
Figure of Speech
Exam Preparation Tips
Subject Verb Agreement
Modifiers
Modal Verbs
Vocabulary Lessons

[monishasenthilvelan]

1.Minutes give accountability and it helps to get rid form future confusions.
2.Minutes is an ready reference for those who didn't attended meeting and helps to revise the points discussed in the meeting.
3.Minutes is an historical records and it helps for future reference.

[transix]

MOM reasons:

1. Minutes of Meeting is help to revise the points which were done during the meeting.
2. It help to for our future reference.
3. It provide the accurate and detailed summary of what occurred during the meeting

[sonalichache]

The reasons for preparing M.O.M would be :
1) It's helpful as it provides insights of the meeting held to each member.
2) A source for future reference.
3) It can be treated as list of things or goals to be accomplished.
4) It forms a kind of proof document that shows the things like ideas shared, actions to be taken by, etc.

[rosejat]

Thank you sir I watched Many videos on yt but even I didn't understand meeting minutes thnk you so much after watching this video I easily understood the metting minutes you. Have explained in very simple manner nd by using templets nd it's was very easy to understand thnk you sir👏🙏🏻

[virginiabattles]

Very clear information. Accountability and preparation to provide insight.

[TamaanBera]

Thanks 🙏
It's really helpful for me 😀

[mariajoseph]

Thankyou Sir for the wonderful video clear, to the point, apt, useful, very well presented ❤

[SP-vgih]

Three reasons for MOM:

1. Documentary evidence of the meeting
2. Identifying action items and action owners
3. Future reference and progress check

[sumitjagtap]

Thanks, this is really helpful, especially for those who are starting their career👍

[JorgeZiyad]

After conducting an actual meeting, an agenda has several purposes:
1) serves as accountability document for future meetings and for ready references
2) Saves the attendees research time by providing a historical records.

[mrdavidgreen]

Love your explanation. Keep up the good work.

[pranshuahuja]

3 reasons:-
To avoid any confusion related to work responsibilities within the team.
To motivate the team and plan activities to do to reach goals
To track the improvement in the mentioned activities at next meeting.

[aishanoor]

1. To revise or remember them
2.To take action according to them
3.To stay motivated for the tasks and agendas given in meeting

[philstanvick]

Qn1. Meeting minutes help in areas of;
• Accountability
• Reference
• Historical records

[knowledgegyan]

Play the video at 1.25x for better video playback experience

[FaithAlimwi]

It set's accountability of the meeting
Ready reference of each member
Historical records could be helpful for future use

[maspapzzz]

Thanks sir for to give information to me

[farhashaikh]

Sir how to write report on a minutes of meeting. Please reply this is very important for exam please solve my quiry.

[Lydia-rj]

For future reference

To have a historical record

To follow up on pending actions

[Ali.asjads]

1. The first reason doing mom after meeting to analyse what we discussed
2. How it should be more convenient
3. Who is not available and not much serious about company 😅😅