How to Extract Filtered Data from Excel ListObject to a New Workbook Using VBA

Learn the step-by-step process to extract only visible, filtered data from an Excel ListObject to a new workbook using VBA. Simplify your data management today!
---

Visit these links for original content and any more details, such as alternate solutions, latest updates/developments on topic, comments, revision history etc. For example, the original title of the Question was: Copy visible cells to extract listobject filtered data to a new workbook

If anything seems off to you, please feel free to write me at vlogize [AT] gmail [DOT] com.
---
Extracting Filtered Data from Excel ListObject to a New Workbook Using VBA

If you're working with Excel and especially handling large datasets, you might find yourself needing to extract only the filtered data of a ListObject to a new workbook. Often, when initially trying to export the data, you may inadvertently extract all the data, including those entries that are filtered out. In this guide, we will delve into an effective VBA solution for copying visible cells to extract filtered data into a new workbook.

Understanding the Problem

When faced with large datasets in Excel, it can be cumbersome to manually sift through data that meets specific criteria. The goal is to utilize Excel's built-in ListObject functionality to filter data and subsequently extract only the visible cells into a newly created workbook. Let's explore the solution step-by-step.

Step-by-Step Solution

Here's a comprehensive guide on how to achieve the extraction of filtered data using Visual Basic for Applications (VBA):

1. Setting Up Your Environment

Before diving into the code, ensure that your data is structured in a proper Excel table (ListObject). For our code, we will reference a specific sheet, so make sure to adjust sheet names accordingly. In our example, we will use "Details" as the data sheet.

2. The VBA Code to Extract Filtered Rows

We will go through a basic code that filters the table based on a specific column (here termed DateOrder), copies the visible cells, and then pastes them into a new workbook.

[[See Video to Reveal this Text or Code Snippet]]

This simple VBA macro does the following:

Sets the source worksheet and ListObject.

Removes existing data filters to ensure complete data visibility.

Sets the criteria for filtering specific data in a column.

Counts the visible rows and copies them to the specified destination.

3. Advanced Array-Based Approach

For those looking for a more efficient and faster method, an array-based approach can be utilized. This method accesses the visible rows and stores them in an array before pasting.

[[See Video to Reveal this Text or Code Snippet]]

This approach speeds up the data transfer process but is a bit more complex.

Conclusion

With these methods, you can streamline your data management process in Excel by efficiently transferring only the filtered data that meets your defined criteria. Whether you choose the simpler method or the advanced array approach, you will be able to customize your data extraction to suit your needs.

Feel free to experiment with the code provided and adapt it to your data scenarios. Happy coding!