Dynamics GP How to Create Database DYNAMICS

Creating a company

Use the instructions in this chapter to create a company if you didn't create one when you first used Dynamics GP Utilities. You must set up at least one company before you can start Dynamics GP. See your System Setup instructions (Help - Contents - select Setting up the system) for information about setting up users and companies in Dynamics GP.

Chart of accounts overview
Several default charts of accounts are included with your Dynamics GP

system. You may want to use a default chart of accounts for the following reasons:

The charts of accounts we've provided reflect sound accounting practices.

Extensive research was done to determine the most commonly used account types for the industries we've included.

Even if changes need to be made after a default chart of accounts is copied for the company, setup time will be greatly reduced by using a default chart.

Based on the business and industry types you choose for your company, you can install the chart of accounts best tailored for your company's business needs. For instance, if your company is a retail corporation, select Corporation from the Business Type list, as shown in the previous illustration, then select Retail from the Industry Type list. Accounts specific to corporations, such as stock accounts, will then be added to the chart of accounts specifically designed for retail industries.

If you use a default chart of accounts, you won't be able to shorten the account format. However, it can be lengthened to the maximum length you established in the Account Definition Setup window of Dynamics GP Utilities, earlier in the installation process. Refer to the System Setup instructions (Help - Contents - select Setting up the system) for more information about lengthening account formats.

The default chart of accounts you choose for your company in this procedure is designed to be an accurate estimate of your company's business practices. However, we recommend that you review the accounts and make any necessary additions or changes. You'll be directed to the General Ledger documentation later in the setup process, if you need to modify the accounts.

Adding a company using Dynamics GP Utilities
Use Dynamics GP Utilities to create companies for Dynamics GP. You must have at least one company set up before you can start Dynamics GP.

When adding a company, you can select how to configure your company. You can use wizards to migrate data from QuickBooks or Peachtree and enter basic configuration options, or you can configure the company later using the Setup Checklist window in Dynamics GP. To use a tool to migrate or configure data, you must download and install the Rapid Implementation Tools for Dynamics GP. If you haven't installed the Rapid Implementation Tools, click the Download and install the wizards link in the Company Setup Options window.

Before you begin, be sure you have adequate space to add companies (including the sample company) to your SQL database. Each company requires about 300MB of free space.

When you create a company, you can deploy SQL Server Reporting Services reports and Excel reports using Dynamics GP Utilities. If you have deployed reports for your system database, you can use the default report locations for the company.

To start Dynamics GP Utilities, you must have appropriate user privileges. Typically, this means being part of the Administrators group or the Power Users group. If you are using an operating system that has User Account Control (UAC) enabled, you will be prompted to run the program as a user with administrative privileges. Refer to your operating system's documentation for more information.

To add a company using Dynamics GP Utilities:

Start Dynamics GP Utilities. (Start - Programs - Microsoft Dynamics - GP- GP Utilities)

In the Welcome to Dynamics GP Utilities window, verify your server name, and enter a system administrator user ID and Password; then click Next.