SAP FICO Substitution Adding Missing Fields (2/2)

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1.SAP FICO Electronic Bank Reconciliation Scratch To Advance

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Learn How to add the missing field in Substitution

Check my previous class for learning more about SAP Substitution.

I. Introduction
The validation and substitution tools can be used to validate and substitute data immediately upon entry.

For example:

1. During document entry only a valid combination of GL account and business area needs to be entered. This can be set as a validation in the system.

2. Providing the profit center contents using a certain combinations of expense accounts, company code and business partner. This can be set as a substitution in the system.

II. Definition and Execution of Validation and Substitution.

1. Validation- The validation function checks the entered values and value intervals. When data are entered in the system, the rule manager validates the data according to the validation rules. Since data are validated before they are actually posted, only validated data is accepted.

2. Substitution- In Substitution, the values entered into the SAP system are validated according to a prerequisite defined by the user. If the prerequisite is met the system replaces the value entered with other values.

Validation and Substitution in the system is carried in the following manner:

Application (Where) -- Callup point (When) -- Definition (What) -- Allocation (Organizational Unit) -- Activation (Active)

Each of the above steps will be explained as below:

A). Decide upon the area of application - Application area is where the validation or substitution rule is used.

The following application areas use validations and substitutions:

FI financial accounting,
CO cost accounting,
AM asset accounting,
GL special purpose ledger,
CS consolidation,
PS project system,
RE real estate,
PC profit center accounting,
GA allocations.
Each application defines the structures available and releases its fields for substitution.
B). Select the call up points – These are specific places in an application that specify the exact location where a validation or substitution occurs.

Three call up points have been provided for FI

1. Document header - Validation and substitution at document header level
2. Document line item - Validation and substitution at document line item level
3. Complete document - Validation and substitution of the whole document

C). Defining validation/substitution – Using operands, logical operators and comparison operators, the rules for the prerequisites and checks can be defined.

D). Assignment and Activation – You must assign your validation and substitution to an appropriate organization unit (e.g. company code for FI).A validation/substitution can be valid for several company codes at the same time.

Furthermore the validation/substitution for the correct call up point must be activated.

The following degrees of activation exist for the organizational unit (e.g. company code) + call up point + substitution (or validation) combination:

0 Inactive
1 Active for dialog and batch
2 Active except for batch input